Conduct sample & catalogue management at branch office to ensure sufficient of marketing samples for the daily usage at branch office (showroom, customer service and sales & marketing department).
Coordinate and manage sample and catalogue delivery (courier / Lalamove), ensuring timely and accurate fulfilment to customers.
Maintain and update CRM / lead database, including call outcomes, customer feedback, and opportunity tracking.
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Manage employee leave, attendance, and benefits records.
Review and process employee expense claims according to company policies.
Handle the full recruitment process, including preparing job descriptions, advertising vacancies, screening candidates, conducting interviews, and coordinating onboarding.
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Administrative Support
Scheduling
Communication
Organization
Time Management
Office Management
Executive Assistance
Record Keeping
Travel Arrangements
Meeting Coordination
Recruitment & Onboarding: Involve in Blue Collar roles recruitment process including screening resumes, scheduling interviews, interview, preparing offer letters, HR induction/onboarding.
Attendance & Recordkeeping: Assist with payroll processing by ensuring accurate data entry and recordkeeping. Update and upkeep of employees' compensation & benefits record.
HR Operations: Administering employee benefits, maintaining HR documentation and records, ensuring compliance with policy and Employment Act, foreign worker administration, responding to employee inquiries related to HR matters.
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To handle the recruitment process from job advertising, job description, shortlisting candidates, arranging interview appointments, conducting interviews until successfully hiring a staff for the retail division.
Help maintain and update HR policies and procedures, ensuring compliance with relevant labor laws and company regulations, and communicating updates to employees as needed.
Manage employee data entry and ensure the accuracy and confidentiality of all HR information within the HRIS and other systems.
Provide general administrative assistance, including managing the HR calendar, scheduling meetings, handling inquiries from employees, and supporting HR events and initiatives.
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Human Resources
Recruitment Assistance
Onboarding Processes
Administrative Support
Data Entry
Microsoft Office Suite
HR Policies and Procedures
Communication Skills
Talent & Performance Coordination: Support managers through performance appraisal timelines, help track goal completion (KPIs/OKRs), and assist with local onboarding and offboarding procedures.
Change Management & Communication: Help draft and distribute communications regarding structural or procedural changes within specific business units.
Administrative & Process Management: Maintain internal HR systems, update organizational charts, and ensure seamless cross-functional coordination with Talent Acquisition, Payroll, and Total Rewards.
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