admin hr jobs in Malaysia

To update and maintain accurate personnel records and proper filing system.

To monitor employees’ attendance, leave application and performance.

To assist in managing staff insurance. ...

Stay updated with compliance with the regulatory requirements related to payroll.

Connect with payroll system IT on any updates to maximize the usage of payroll system.

Perform a variety of payroll processing activities - computing wages, bonus, allowances, claims, OT payments, payroll deductions and advance payments and ensure employees are paid on time.

Building professional services portfolio

Developing in-depth industry knowledge and related skills

Work with full professionalism within the latest adopted strategies

Coordinate and organize wellness programs, team-building activities, and other events to promote employee well-being and engagement.

Support in performance management activities, including appraisals and feedback sessions.

Ensure compliance with labor laws and company policies. ...

Coordinate meetings and events and assist in the development and implementation of company policies.

Helping to mediate and resolve minor conflicts between employees before they escalate.

Assisting in the documentation and process of disciplinary actions when necessary. ...

Oversee office administration, including maintenance, servicing, and supplier relationships.

Coordinate company events and activities as required.

Monitor daily and monthly staff attendance reports, maintain employee records, and update HR databases ensuring compliance with company policies. ...

To Perform monthly statutory submissions to government authorities (LHDN,KWSP,SOSCO) and ensure all statutory requirements are adhered to at all times.

To handle full procedure for foreign workers application, permit renewal, check out memo, fomema, etc.

Liaising with relevant authorities to ensure company’s compliance with local Labour Laws and related statutory requirements. ...

Ensuring proper maintenance of staff personnel files such as offer letter, confirmation letter, promotion letter, warning letter etc.

To perform any other duties as instructed by the HR Manager & Management from time to time.

Responsible for records of personnel transactions such as hires, promotions, transfers, performance reviews and terminations.

Responsible for daily office administrative matter.

Responsible for manpower planning and recruitment initiative to meet the manpower planning, ensuring smooth daily operations within the organization. ...

Maintain employee relations including arranging yearly and ad hoc training courses

Assembling and maintaining personnel records

Maintaining employee files ...

Develop and maintain and update HR policies, manual and employee handbook in a timely manner.

Assist to provide advices on HR disciplinary issues/disputes.

Oversees all functions of Administration which covering office maintenance, utilities, office stationary, office equipment, Company’s vehicles and hand phones, office equipment, communication equipment and other general office facilities. ...

Any other duties as may be assigned from time to time.

Effectively oversee foreign labor affairs, including dormitory-related matters, ensuring compliance with immigration regulations.

Ensure company compliance with government regulations, laws, and labor regulations.

Lead the recruitment process and collaborate with department heads to organize skill testing programs. ...

Oversee recruitment, selection, and onboarding processes for new hires.

Implement and manage employee performance evaluation systems.

Address and resolve employee relations issues and grievances. ...

Monitor employee’s discipline and misconduct issues.

Prepare payroll and resolve payroll related issues depend on individual employee situations.

Propose, arrange, monitor the training program and maintain the individual employee’s training record. ...

Promote a positive work environment

Oversee staff leave, attendance, and worker training.

Maintain and update site worker records and employee handbook.

Responsible for MONTHLY attendance (clocking in and out), leave updates, overtime pay, and updating medical claims.

Preparation of employment contracts, contract renewals and others needed

Assist with annual performance appraisals. ...

Assist in the recruitment process, including posting job ads, scheduling interviews, and coordinating with candidates.

Prepare offer letters and employment contracts as required.

Address employee inquiries regarding HR policies, benefits, and procedures. ...

Coordinate staff training sessions and update training records, ensuring training materials and certificates are stored properly.

Help organize company events by arranging venues, catering, transportation, and fulfilling other event requirements.

Collaborate with administrative staff to ensure employee welfare activities such as pantry supplies, birthday celebrations, and welcome/farewell arrangements are taken care of. ...

Develop and manage the HR and administrative budget.

Monitor expenditures and optimize costs while maintaining service quality.

Prepare financial reports and forecasts related to HR and administrative functions. ...

Oversee payroll administration, benefits, and compensation management.

Conduct performance appraisals and support employee development.

Handle employee exit processes, including exit interviews and offboarding. ...

Provide accurate and up-to-date documentation and maintain good filing systems and practices (softcopy & hardcopy).

Manage the entire purchasing process from requisition to acquisition for the supplies, services, and construction’s requirement (sourcing, request for quotation, negotiation, purchase order issuance, contract and expediting).

Maintain inventory of office supplies, equipment, and furniture; conduct monthly stock counts and reorder as necessary. ...

Maintain and regularly update employees personal records.

Oversee office cleaning, refreshment and housekeeping services.

Address employee inquires, concerns and conflicts promptly and professionally. ...

Experience with HR software and systems.

To perform day to day general administrative tasks

Maintain accuracy and completeness of financial records and documentation. ...

Assist in HR training programs and initiatives

Collaborate with departments on HR-related matters

Checking overtime claim and allowances

Prepare monthly payroll summary and overtime report

Responsible to generate and prepare timely submission of statutory contributions of EPF, Socso and Income Tax ...

Drafting administrative correspondence and minutes;

Obtaining, proposing and monitoring deadlines and follow-up dates;

Screening requests for meetings, scheduling and organizing meetings and travel arrangements; ...