• Diploma / degree in Human Resources or relevant fields and/or relevant working experience
• Minimum one year of administrative & HR support experience
• Proficiency in Microsoft Office (Excel
Word & PowerPoint
in particular)
• Knowledge of SQL Payroll System is added advantage
• Higher priorities to those with some knowledge on company secretarial matters
requirements and tasks
• Maintaining supplier database, purchase records, and related documentation. Ensure that systems are kept up to date with the most current procurement information.
• Maintain proper and complete documentation filing of purchase order, invoices, delivery and goods received note, ensure full set of documents are sent to accounts for payment.
• Monitor and coordinate stock re-ordering and delivery, ensure stock is on healthy level.
...
Perform data entry tasks, including updating client information, recording treatment details, and managing inventory records.
Provide administrative support to the veterinary team, including preparing documents, managing correspondence, and assisting with other clerical tasks as needed.
Handle billing and payment processing, including generating invoices, collecting payments, and managing accounts receivable.
...
Process incoming and outgoing shipments, verifying quantities and ensuring proper documentation for inventory control purposes.
Communicate effectively with Mandarin-speaking suppliers and customers regarding invoicing and inventory matters, resolving queries and providing support as needed.
Utilize inhouse software to create and maintain invoices, inventory levels, and related data, generating reports as required.
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• Prepare and escalate reports, letters, and meeting minutes accurately and promptly.
• Manage calendars, coordinate meetings, company events, and travel arrangements for management or staff.
• Assist in HR tasks such as maintaining staff records, processing leave applications, tracking attendance, preparing onboarding materials and conduct onboarding process for new hires.
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Data Entry
Office Management
Scheduling
Record Keeping
Administrative Support
Communication
Attention to Detail
Filing
System Administration
Microsoft Office Suite
Outlook
Microsoft Excel
Google Sheets
Google Analytics
Bookkeeping
Multitasking
Invoicing
Stock Management
+16
Posted
3 days ago
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Administration Management
Verbal Communication
Written Communication
Organising
Multitasking
Microsoft Office Suite
Stakeholder Management
Confidentiality
Time Management
Assist with data entry tasks, ensuring the accuracy and integrity of information in various databases and systems.
Contribute to the overall efficiency of the office by proactively identifying and addressing administrative needs.
Provide comprehensive administrative support to the management team and other departments, including managing calendars, scheduling meetings, and coordinating travel arrangements.
...