Full Time HR - Administration Assistant Jobs, in TECO Electric & Machinery Johor Bahru - Ricebowl

About the role

TECO Electric & Machinery Sdn Bhd is seeking a HR & Administration Assistant to join our team in Kawasan Perindustrian Tebrau 1, Johor Bahru, Johor. This full-time role will be responsible for providing efficient and effective HR & Administrative Support to the HR Department.

To provide day-to-day operational support in Human Resources and Administration functions, ensuring smooth execution of HR processes, accurate HR data maintenance, and efficient office administration support across multiple entities and locations.

A. HR Administration Support

• Assist in recruitment coordination including job posting, interview scheduling, and candidate communication.

• Prepare HR documents including offer letters, contracts, confirmation letters, and HR correspondence.

• Maintain and update employee records, personnel files, and HR databases.

• Support onboarding and offboarding processes including documentation and orientation arrangements.

• Assist in attendance, leave, and overtime tracking and data entry.

• Support payroll preparation by compiling and verifying employee HR data inputs.

• Maintain HR filing systems and ensure proper documentation control.

B. Training & Employee Support

• Coordinate training arrangements including registration, scheduling, and attendance tracking.

• Maintain training records and assist in HRD Corp documentation and claims preparation.

• Support employee engagement activities, internal communications, and HR events.

C. Administration Support

• Support office administration activities across multiple locations.

• Assist in procurement of office supplies and stationery management.

• Coordinate travel arrangements, accommodation, and meeting logistics.

• Assist in vendor coordination and general administrative support tasks.

• Maintain office records, filing systems, and asset tracking.

D. HR Systems Support

• Perform HRIS data entry and updates with accuracy and timeliness.

• Assist in maintaining employee data integrity in HR systems.

• Support basic HR reporting and documentation preparation.

• Diploma Or Degree in Human Resources, Business Administration, or related field.

• Minimum 2–3 years of HR or administrative experience.

• Basic knowledge of HR processes and Malaysian Employment Act.

• Good communication and organizational skills.

• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint, with the ability to prepare reports, presentations, and HR-related documentation.

• Able to multitask and support multiple locations.