Handle incoming and outgoing communications, including answering phone calls, responding to emails, and directing inquiries to the appropriate personnel.
Maintain accurate and up-to-date records of financial documents, employee information, and other important company data, adhering to record-keeping policies.
Provide administrative support to various departments as needed, including preparing reports, presentations, and other documents.
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Office Administration
Record Keeping
Scheduling Appointments
Communication Skills
Time Management
Problem Solving
Attention to Detail
Customer Service
Data Entry
Organizational Skills
Teamwork
Basic IT Skills
Communication
Microsoft Excel
Microsoft Word
Documentation
ISO 9001:2015
Recordkeeping
Filing Management
Time Management
Attention to Detail
Administration Management
Audit Management
Handle general office administration tasks such as managing correspondence, scheduling meetings, maintaining office supplies, and organizing company events.
Ensure compliance with Malaysian Labour Law by assisting in the preparation and maintenance of HR-related documentation and policies.
Generate and analyze office reports related to HR metrics, administrative tasks, and operational efficiency.
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Coordinate payroll activities by preparing and submitting employee movement data, payroll changes, and leave encashment payout accurately and on time to the outsourced payroll vendor.
Administer leave management processes, including maintaining leave calendar cycles and updating annual and ad‑hoc public holidays.
Manage employee insurance processes including enrolment, updates, terminations, and support claims and policy administration with insurers and internal stakeholders.
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Payroll & Compensation: Administer monthly payroll, allowances, and statutory contributions (EPF, SOCSO, EIS, HRDF).
Training & Development: Work closely with HODs to identify training needs, coordinate in organize training courses, and ensure compliance with HRDC requirements (e.g. Grant approval, claim submission, etc.).
Employee Relations: Assist in grievances handling, disciplinary proceedings, and foster positive workplace culture.
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