• Maintaining supplier database, purchase records, and related documentation. Ensure that systems are kept up to date with the most current procurement information.
• Maintain proper and complete documentation filing of purchase order, invoices, delivery and goods received note, ensure full set of documents are sent to accounts for payment.
• Monitor and coordinate stock re-ordering and delivery, ensure stock is on healthy level.
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Documentation & File Management:Organize, categorize, and maintain all incoming and outgoing operational and logistics documents to ensure proper record keeping, tracking, reconciliation, and audit readiness.
Email Correspondence & Order Processing:Responsible for receiving, reviewing, and efficiently processing customers’ Purchase Orders (PO Requests) via email.
Shipment Coordination & System Operations (WMS):Coordinate and execute outbound shipping workflows accurately using the Warehouse Management System (WMS), based on customer POs and Allocation Tables.
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To contribute to Company’s Cash Flow Management, Cost of goods target and Gross profit by achieving high forecast accuracy and optimisation of inventory control.
To maintain and track all Purchasing expenses in within approved annual budget.
To implement Demand Planning based on deep understanding of company’s sales planning so that the company’s operations are not impacted and no loss of sales opportunity.
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Warehouse Management
Inventory Control
Team Leadership
Safety Compliance
Shipping and Receiving
Order Fulfillment
Supply Chain Operations
Logistics Coordination
Manage inventory levels, conduct regular stocktakes, and implement strategies to maintain accurate inventory records and reduce discrepancies.
Ensure the efficient and safe operation of all warehouse equipment and machinery, coordinating maintenance and repairs as needed.
Collaborate with other departments, such as production, sales, and logistics, to ensure seamless supply chain operations and meet customer demands.
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Maintain confidentiality of information and documents - NIL leakage of information. Ensure confidential information is not shared with others Ensure documents left in the car are safeguarded Superior's movement and activities are kept confidential
Administrative support to department - Willingness to assist with departmental/company activities. Completion of assigned tasks. To assist and complete administrative duties as and when assigned.
To liaise with Finance Department to ensure credit / debit note are issued and provide sales report to Finance Department.
Liaise with freight forwarder or Shipping Company for best quote and shipping schedule.
Responsible for order processing from the issuance of proforma invoices, follow up with the Planning Department for cargo completion until payment is collected.
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