Assist with the preparation and processing of invoices, purchase orders, and other financial documents, liaising with the accounts department as needed.
Support sales activities by preparing sales reports, managing customer inquiries, and coordinating with the sales team to ensure smooth operations.
Manage office supplies inventory, placing orders and ensuring adequate stock levels for daily operations.
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Inventory Management: Monitor and manage inventory levels of essential supplies, including medical supplies, toiletries, and other amenities.
Facility Maintenance Coordination: Report and coordinate with maintenance staff for any facility-related issues to ensure a safe and comfortable environment.
Administrative Support: - Assist the management team with administrative tasks, such as data entry, maintaining client records, and preparing reports.- Assist with preparing documents, forms, invoices, receipts, and other administrative work.- Coordinate appointments, tours, consultations, and visits to the centre.- Maintain updated customer databases and follow up on outstanding enquiries.
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Basic computer skills
including Microsoft Office/Google Workspace.
Fluent in English
Mandarin would be an added advantage.
Comfortable working shifts
weekends
and public holidays when required.
Menu Development & Standardisation: Support menu development, recipe standardisation, product trials, and ensure consistent execution of new and existing menu items.
Cost Control & Inventory Management: Manage food costs, inventory, stock control, and purchasing coordination to minimise wastage and ensure efficient kitchen operations.
Coordination & Reporting: Coordinate with cross-functional teams, maintain accurate kitchen documentation, provide operational updates, and support audits while ensuring smooth outlet operations.
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Coordinate with customers and internal departments to ensure service level agreements (SLAs) are achieved while resolving operational issues promptly.
Support continuous improvement initiatives by analyzing warehouse performance, preparing operational reports, and implementing process enhancements to improve efficiency, quality, and cost-effectiveness.
Assist the Warehouse Manager in overseeing daily warehouse operations, including receiving, storage, inventory control, picking, packing, and dispatch, to ensure smooth and efficient workflow.
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Process purchase requisitions and issue purchase orders in a timely and accurate manner, ensuring all necessary documentation is complete.
Monitor inventory levels and collaborate with relevant departments to forecast demand and prevent stockouts or overstocking.
Inspect incoming goods for physical defects and ensure they meet specified quality requirements, escalating any discrepancies to the relevant stakeholders.
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Sharp negotiation tactics
analytical thinking
strong relationship-building capabilities
and high integrity.
Sharp analytical eye for catching physical defects
high assertiveness when confronting vendors about substandard quality
and strong problem-solving skills under pressure.