Handle government applications, submissions, registrations and correspondence, including follow-up with relevant authorities and agencies.
Monitor and coordinate the renewal of company licences, permits and registrations, ensuring deadlines are properly tracked.
Liaise and coordinate with government authorities, suppliers, contractors, consultants and other external parties on administrative and operational matters.
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Customer Service
Communication Skills
Phone Etiquette
Scheduling
Data Entry
Problem Solving
Time Management
Interpersonal Skills
Office Software
Attention to Detail
Liaise with authorities: Communicate with SSM, tax authorities, banks, and related agencies; handle inquiries and assist with inspections/audits.
Documentation management: Maintain client files, follow up on processes, and provide progress updates.
Company incorporation: Handle SSM new company registrations, company name changes, capital increases, company strike-offs, and annual return compliance.
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Familiar with SSM registration procedures
Malaysian Companies Act
and tax registration requirements; proficient in Microsoft Office. Knowledge of SQL software is an advantage
• Manage and coordinate management's calendar, including meetings, appointments, travel arrangements, and itinerary planning to ensure efficient time management.
• Handle emails, calls, and correspondence on behalf of management when required, ensuring timely and professional communication.
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Compensation and Benefits: HR assistants assist in handling compensation and benefits matters, including payroll processing, employee benefit programs, and answering employee questions regarding compensation and benefits.
Employee Relations: Handle daily employee issues and concerns, such as leave, working hours, and explanations of company policies. They may also participate in employee satisfaction surveys and feedback collection.
Document Management: Maintain the filing system for HR documents and forms, ensuring accuracy and accessibility of documents. They assist in preparing and updating employee handbooks and policy documents.
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