Payroll processing and salary calculation
Good knowledge of HR and payroll procedures
Proficient in Microsoft Excel and Microsoft Office
Experience with payroll/HR software is an advantage
Good data entry and record-keeping skills
Strong attention to detail and accuracy
Good administrative and organizational skills
Able to handle confidential employee information
Good communication and interpersonal skills
Able to work independently and meet deadlines
Good problem-solving skills
Knowledge of basic accounting is an added advantage
As a HR strategist, you will work with HR Director, Global HR, other HR Managers, Management and other Departments in the annual and midterm plans/projects to achieve company mid-long-term goal. This includes review of hygiene factors, including necessary frameworks, specific schemes to targeted groups and systems to be in place.
The Manager will be the gate keeper in the timeliness and accuracy of employee related payments (including annual cycles). It is a primary role to review these payments and keep a systematic cycle to this. The Manager will collaborate with relevant departments, vendors and stakeholders to achieve this objective. In day-to-day operations, the Manager will lead and supervise the HR Services members in managing and completing HR processes and systems to expected timeline and accuracy level.
Managing multiple levels of stakeholders. Most regular will be store operations where HRS is the primary contact in HR matters with store managers in handling new hires, regular and resigned employees. As relevant to your responsibility, you will take lead in discussions and conclusions with other Department Managers, Directors and Management to achieve HR and Company goals.
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Performance Management Administration — Own the operational side of the company's KPI review process across all roles — collecting monthly reports, tracking review cadence and deadlines, and maintaining scorecards, so this runs on schedule without requiring the CEO's direct involvement each month.
HR Policy & Attendance Management — Maintain and enforce HR policies including attendance, leave, and disciplinary procedures; flag recurring issues (e.g. attendance patterns) proactively rather than after they've become serious.
Payroll Liaison — Liaise with Finance on payroll-related matters — salary changes, allowances, statutory deductions — ensuring accurate and timely information flow.
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Performance Management Administration — Own the operational side of the company's KPI review process across all roles — collecting monthly reports, tracking review cadence and deadlines, and maintaining scorecards, so this runs on schedule without requiring the CEO's direct involvement each month.
HR Policy & Attendance Management — Maintain and enforce HR policies including attendance, leave, and disciplinary procedures; flag recurring issues (e.g. attendance patterns) proactively rather than after they've become serious.
Payroll Liaison — Liaise with Finance on payroll-related matters — salary changes, allowances, statutory deductions — ensuring accurate and timely information flow.
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Cash Flow & Treasury Management:- Monitor and manage company cash flow, banking activities, and liquidity positions.- Perform and review regular bank reconciliations and treasury reporting.- Assist in financial risk assessments and implementation of mitigation strategies.
Process Improvement & Leadership:- Identify and implement improvements in financial processes, systems, and controls.- Support the Finance Manager in mentoring junior team members and coordinating tasks.- Contribute to cross-departmental initiatives and provide financial insights to project teams.
Key Responsibilities:- Financial Management & Reporting:- Prepare, review, and analyze financial statements, management reports, and forecasts.- Support strategic financial planning and budgeting processes across departments.- Provide insights and recommendations based on financial data to support business decisions.- Ensure accurate and timely financial reporting in accordance with relevant accounting standards and company policies.
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Material management: Coordinate the collection, distribution, and inventory management of labor protection supplies, stationery, and other materials to ensure timely supply.
Logistics support: Various departments provide logistics support such as information collection and communication, booking travel itineraries, and coordinating meetings.
Other tasks: Complete other tasks assigned by superiors.
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Help with inventory reconciliation, and support aging analysis and reconciliation for AR (accounts receivable) and AP (accounts payable).
Tax:
Assist in reviewing and preparing tax documents. Work with external tax consultants to ensure tax filings are done correctly and on time, and maintain proper tax records.
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Manage attendance and leave records, verify exceptions, omissions, and related applications, ensuring the accuracy and completeness of payroll data.
Process payroll data according to the company's payroll cycle, verify allowances, KPIs, commissions, bonuses, reimbursements, and back payments based on approved plans, and coordinate payroll review, approval, and payment arrangements.
Follow up on the preparation, declaration, and payment coordination of EPF, SOCSO, EIS, PCB/MTD, and other related documents, maintaining complete records.
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Strong communication and interpersonal skills
Good knowledge of HR policies
procedures and employment practices
Knowledge of Malaysian labour laws and statutory requirements is an advantage
Strong recruitment and talent acquisition skills
Good employee relations and conflict management skills
Able to handle HR documentation and confidential information professionally
Good administration and organisational skills
Basic knowledge of payroll
attendance and leave administration
Familiar with HR systems and Microsoft Office
especially Excel
Good problem-solving and decision-making skills
Strong attention to detail and ability to manage multiple tasks
Good time management and ability to meet deadlines
Able to work independently as well as in a team
proactive and responsible attitude
Knowledge of HRIS / payroll systems is an advantage