Develop and implement company policies and procedures related to people management, ensuring compliance with labour and industrial relations regulations.
Implement and administer HR policies and procedures in line with organizational goals, professional standards, and applicable state and federal laws and regulatory requirements.
Support current and future business needs through effective talent development, employee engagement, motivation, and retention of human capital.
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Prepare sales materials, business proposals, quotations, contracts, agreements and compliance-related documentation to support business development activities.
Support sales and marketing initiatives, projects, and business development activities to drive growth and strengthen market presence.
Develop and maintain strong relationships with new and existing clients, stakeholders and business partners by understanding their requirements, objectives, and operational needs.
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Administrative & Executive Support
Organization & Time Management
Communication & Coordination
Documentation & Record Management
Confidentiality & Attention to Detail
Language Requirements: Fluent in English and able to speak Chinese.
Other Requirements: Familiar with administrative office procedures and basic business etiquette; understands the basic norms of administrative expense control and file management; experience as an administrative assistant/specialist in large or medium-sized enterprises is preferred.
Strong time management and multitasking abilities.
Excellent written and verbal communication skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and comfortable using digital tools and technology to support daily administrative tasks.
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Administrative & Executive Support
Organization & Time Management
Communication & Coordination
Documentation & Record Management
Confidentiality & Attention to Detail
Administrative & Executive Support
Organization & Time Management
Communication & Coordination
Documentation & Record Management
Confidentiality & Attention to Detail
Provide comprehensive administrative support to management and staff, including scheduling meetings, managing correspondence, and preparing reports.
Oversee office management tasks such as maintaining office supplies, managing vendor relationships, and ensuring a safe and organized work environment.
Assist in the administration of employee benefits, payroll processing, and maintenance of employee records.
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Handle Withholding Tax (WHT) submissions, statutory tax matters, and coordinate with appointed tax agents and relevant government authorities to ensure compliance with regulatory requirements.
Coordinate and prepare financial information, schedules, and supporting documents for internal and external audits for the Company and its regional entities, while liaising with auditors to facilitate the audit process.
Support and oversee accounting operations for the Company's regional entities, including Malaysia, Singapore, Hong Kong, Taiwan, and Indonesia.
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Account Management
Microsoft Office
Time Management
Communication Skills
Problem Solving
AutoCount
Bookkeeping
Account Payable
Account Receivable
General Ledger
Bank Reconciliation
Financial Reporting
Carry out month-end closing on schedule, prepare GL reconciliations, fix any discrepancies, and support year-end closing, including cut-off and balance roll-forward. •
Perform monthly balance sheet reconciliations (bank, fixed assets, accruals, intercompany, prepayments) and promptly follow up to clear any outstanding items. •
Generate trial balance, profit & loss, and balance sheet reports, analyze variances against budget/forecast, and support management reporting with schedules. •
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