Vertex Services (Malaysia) Sdn. Bhd. Hiring! Full Time Admin Assistant (行政助理) in Johor, Earn up to MYR 5,000 - Ricebowl

Minimum Diploma or Degree in Business Administration, Accountancy, Office Management, or a related field

At least 1–2 years of relevant working experience is preferred

Prior experience in an administrative, executive assistant, or operations support role is an advantage

Exposure to basic accounting or bookkeeping tasks (e.g., Xero, SQL Accounting, QuickBooks, or similar software) is preferred

Proficient in Microsoft Office Suite, particularly PowerPoint, Word, and Excel

Strong written and verbal communication skills in English; proficiency in Bahasa Malaysia is required

Good organisational and time management skills with the ability to multitask and prioritise work

Detail-oriented, with a meticulous approach to documentation and data accuracy

Self-motivated and proactive, with a willingness to learn and adapt in a growing company

Able to work independently with minimal supervision as well as collaboratively within a team

Research local government policies, regulatory requirements, and compliance matters relevant to business operations in Malaysia

Gather and compile company information, industry data, and vendor or contractor background as required by management

Maintain organised digital and physical filing systems for easy retrieval of documents and records

Prepare and design professional PowerPoint presentations for internal meetings, client briefings, and management reviews

Summarise meeting notes, minutes, and discussion outcomes into clear, concise reports for management circulation

Act as the point of contact for contractors, government agencies, vendors, and service providers

Follow up on project timelines, permit applications, inspections, and other key milestones to ensure timely progress

Schedule and coordinate meetings, site visits, and appointments on behalf of management

Assist in basic bookkeeping tasks, such as recording invoices, expense claims, and payment records

Monitor and follow up on statutory filing deadlines (e.g., SST, EPF, SOCSO, income tax) in coordination with the company's accountant or auditor

Handle any ad hoc tasks and requests assigned by management promptly and professionally