Manage matters related to foreign workers, including maintaining relevant documentation and records, coordinating work permit and employment-related matters, and liaising with relevant parties where required.
Maintain and regularly update the company organizational chart to ensure that employee positions, departments, reporting lines, and organizational structures are accurately reflected.
Prepare and manage documents such as memos, proposal papers, and other documentation related to administrative and human resource matters.
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Ensure the training content aligns with regulatory requirements and industry standards when applicable.
Review and update necessary and identify changes and current document revision status. (IATF 16949, ISO 14001 and ISO 45001) - for Human Resource department only.
•Ensure compliance with the Malaysian Employment Act and all applicable labour regulations.
•Manage payroll administration and ensure timely, accurate compliance with statutory contributions, employer tax reporting, and regulatory submissions.
•Manage employee relations, including performance management, disciplinary matters, grievances, and employee welfare.
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Maintain accurate employee records and HR information in Workday and other HR systems, ensuring information is complete and up to date.
Coordinate payroll-related HR processes, including attendance verification, salary-related documentation, deductions, tax matters, and employee queries.
Administer employee benefits and medical claims, including reviewing documentation, maintaining tracking records, obtaining required approvals, and coordinating with Finance.
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Collecting, and entering data to maintain and update all aspects of leaves and attendance information
Resolving and responding to staff inquiries, issues, and problems related to leaving and attendance, payroll, and incentives including resolving issues and problems related to staff affairs.
Handling workplace investigations, disciplinary, and termination procedures.
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Maintain a documented payroll calendar, checklist and maker–checker control for every payroll run, with the Manager, Payroll & Comben as final approver.
Administer the salary structure and grading framework, including compa-ratio monitoring, salary range penetration and internal equity analysis.
Coordinate the annual salary review, merit increment, promotion and bonus exercises — preparing simulation models, costing scenarios and recommendation papers for management approval.
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Oversee benefits administration including medical/insurance coverage, renewals, claims handling, wellness initiatives, and employee communication on benefits programs.
Administer leave and attendance management, ensuring timely monitoring, reporting, and escalation of discrepancies.
Establish and maintain proper documentation and filing systems (employee files, ISO records, training documentation, insurance policies, etc.) for audit readiness.
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Lead total rewards, compensation and benefits benchmarking, and performance management cycles tailored to local economic landscapes and market competitiveness.
Provide overarching strategic direction to the Legal Manager and oversee all legal, regulatory, and corporate secretarial matters across the four operational countries.
Ensure corporate governance policies, commercial agreements, and cross-border transactions strictly comply with local statutory laws and regional frameworks.
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Assist with attendance, leave, and payroll-related administration.
Coordinate and assist in arranging foreign worker welfare matters, including accommodation, transportation, medical appointments, and other employee support activities.
Support staff training, employee engagement activities, and HR projects.
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