Prepare sales materials, business proposals, quotations, contracts, agreements and compliance-related documentation to support business development activities.
Support sales and marketing initiatives, projects, and business development activities to drive growth and strengthen market presence.
Develop and maintain strong relationships with new and existing clients, stakeholders and business partners by understanding their requirements, objectives, and operational needs.
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4) Reactivate inactive customers through follow-up via phone calls, WhatsApp or emails to generate new business opportunities and strengthen customer relationships.
5) Assist the sales team with administrative duties and document preparation.
6) Experience with online platforms, including e-commerce marketplaces, digital marketing, social media, and website management, is an added advantage.
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Language Requirements: Fluent in English and able to speak Chinese.
Other Requirements: Familiar with administrative office procedures and basic business etiquette; understands the basic norms of administrative expense control and file management; experience as an administrative assistant/specialist in large or medium-sized enterprises is preferred.
Provide comprehensive administrative support to management and staff, including scheduling meetings, managing correspondence, and preparing reports.
Oversee office management tasks such as maintaining office supplies, managing vendor relationships, and ensuring a safe and organized work environment.
Assist in the administration of employee benefits, payroll processing, and maintenance of employee records.
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Handle Withholding Tax (WHT) submissions, statutory tax matters, and coordinate with appointed tax agents and relevant government authorities to ensure compliance with regulatory requirements.
Coordinate and prepare financial information, schedules, and supporting documents for internal and external audits for the Company and its regional entities, while liaising with auditors to facilitate the audit process.
Support and oversee accounting operations for the Company's regional entities, including Malaysia, Singapore, Hong Kong, Taiwan, and Indonesia.
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Account Management
Microsoft Office
Time Management
Communication Skills
Problem Solving
AutoCount
Bookkeeping
Account Payable
Account Receivable
General Ledger
Bank Reconciliation
Financial Reporting
Minimum Experience: 3 to 5 years of professional experience in HR and administrative management.
Handle daily administrative operations, file keeping, and comprehensive contract management.
Coordinate the procurement, warehousing, distribution, and inventory control of office supplies, reception materials, and general office inventory.
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Assist in the development and implementation of HR policies and procedures.
Coordinate the recruitment activities, including job posting, sourcing candidates, interviewing and new employee on board procedures.
Manage with agent in sourcing of foreign workers and oversees other related matters such as renewal of permit, welfare, accommodation, disciplinary issues etc.
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