Assist in the development and implementation of HR policies and procedures.
Coordinate the recruitment activities, including job posting, sourcing candidates, interviewing and new employee on board procedures.
Manage with agent in sourcing of foreign workers and oversees other related matters such as renewal of permit, welfare, accommodation, disciplinary issues etc.
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Responsible for coordinating meetings by preparing agendas, presentations and minutes, while also handling and disseminating correspondence, memos and forms as required. In addition, assist the MD and Senior GM with research and follow-up on assigned matters to ensure timely action and completion, as well as provide support in audit-related matters.
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Mandarin speaker will be preferred."We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers."
Comprehensive administrative management: Overall management of all daily administrative affairs of the Johor Bahru factory, including office environment maintenance, asset and equipment management, supplier coordination, and work arrangement and guidance of the administrative team.
Human Resources and Compliance: Responsible for basic human resources work, such as employee file management, attendance statistics, and ensuring that factory operations comply with relevant labor regulations in Malaysia and other local regulatory requirements.
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To monitor the progressive billings, reminders and notice of termination to purchasers/end-financiers in accordance to the terms and conditions of the SPA.
To ensure timely billings, collection of progressive billings and proper handling of loan documentation.
Assist in project launches and others related events when required.
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Handle incoming phone calls, share feedback with other departments, emails, and general front-desk support, good communication and polite negotiation skills for dealing with walk-in / call-in clients.
Record Keeping:
Update and maintain customer databases, tracking tools, sales files, perform daily data entry, filing, and document organization, support basic HR or inventory record-keeping tasks as needed.
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Vendor Management: Identify and evaluate new suppliers for maintenance-related items to ensure a reliable and cost-effective supply chain.
Inventory & Stock Monitoring: Track and manage the inventory of maintenance consumables and office supplies to prevent stock-outs and ensure timely replenishment.
Invoice Verification: Verify delivery orders (DO) and invoices against purchase orders (PO) to ensure accuracy before submitting to the Accounts department for payment.
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