Serve as the main point of contact for external regulatory authorities and internal teams on regulatory matters.
Oversee daily QC testing for physical, chemical, and microbiological parameters for raw materials, packaging materials, in-process samples, and finished products.
Establish, review, and maintain QA documentation, including Standard Operating Procedures (SOPs), Certificate of Analysis (CoA), Batch Production Records (BPR), and product specifications.
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Employer Branding: Collaborate with the Marketing team to develop and execute employer branding initiatives that strengthen Vince Group’s reputation and attractiveness as an employer.
Employee Engagement & Culture: Plan and coordinate employee engagement activities, internal events, and culture-building initiatives to foster a positive, energetic, and collaborative workplace.
Offboarding & Retention Insights: Manage the employee exit process and conduct exit interviews to gather meaningful feedback and identify opportunities to improve employee experience and retention.
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Organized
Time Management
Multitasking
Purchasing
Administration Management
Microsoft Office
SAP
Event Marketing
English Language
Mandarin
able to adapt fast pace working environment
willing to learn
participate in events (bookfair/bookfest)
promotion planning
liaise with marketing team for activities
Compliance: Meeting compliance requirements including fulfilling CPD (Continue Professional Development) hours, adhere to high level of professionalism and other criterias as required by authorities
Client Advisory: Analyse clients’ financial needs and recommend suitable financial solutions including insurance, investment, retirement, debt management, risk management and estate planning.
Continuous Professional Development: Participate in training, coaching sessions, meetings and continuous development programs provided by the company or providers
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Attention to Detail: Meticulously review and refine edits, color grading, and audio mixing to ensure a seamless and professional final product. Your keen eye for detail is crucial for upholding the integrity of our message.
Collaborate on Production: Work closely with scriptwriters, researchers, and the team from conceptualization through post-production. Participate in brainstorming sessions to develop video concepts and visual approaches.
Edit Engaging Content: Edit raw video footage into polished, high-quality videos for YouTube and social media platforms, ensuring they align with our brand's style, tone, and visual standards.
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Maintain proper accounting records and coordinate with external auditors, tax agents, and company secretary.
Handle inventory valuation accounting, product costing, and system ledger reconciliations within the Warehouse/Inventory Module to ensure correct asset valuation (No physical warehouse management required).
Provide analytical financial support to reconcile data between production output and material costs to prevent financial leakage.
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Document Matching: Collect signed Delivery Orders (DOs) from storekeepers, perform 3-way matching (PR vs. DO vs. Invoice), and route to finance for payment.
Vendor Record Maintenance: Keep supplier lists, price catalogs, and delivery logs systematically updated.
Requisition Processing: Receive Purchase Requisitions (PRs) from site teams and check against material catalog and basic allowances. Initiate comparison pricing among vendors.
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Research Trends: Keep your finger on the pulse of business, finance, and creator trends. Pitch fresh video formats, trending audio, and content ideas weekly.
Support On-Set Production: Step behind the camera during shoots, events, or on-ground recordings to handle basic equipment setup, lighting, and framing—no on-camera performance required.
Manage Community Vibe: Monitor comments and DMs, engage with our audience, and flag recurring questions or content ideas to the wider team.
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Cash Flow & Treasury Management:- Monitor and manage company cash flow, banking activities, and liquidity positions.- Perform and review regular bank reconciliations and treasury reporting.- Assist in financial risk assessments and implementation of mitigation strategies.
Process Improvement & Leadership:- Identify and implement improvements in financial processes, systems, and controls.- Support the Finance Manager in mentoring junior team members and coordinating tasks.- Contribute to cross-departmental initiatives and provide financial insights to project teams.
Key Responsibilities:- Financial Management & Reporting:- Prepare, review, and analyze financial statements, management reports, and forecasts.- Support strategic financial planning and budgeting processes across departments.- Provide insights and recommendations based on financial data to support business decisions.- Ensure accurate and timely financial reporting in accordance with relevant accounting standards and company policies.
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