Strictly follow the three-quotation comparison process, monitor market prices, control procurement costs, and prevent overpriced or unauthorized designated purchases.
Organise and archive purchase orders, quotations, delivery notes, contracts, and procurement records accurately and systematically.
Coordinate with the engineering and administration departments to receive material requests, follow up on delivery progress, and promptly report any issues.
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Logistics & 3PL Coordination: Prepare delivery documents, track proof of delivery (POD), update delivery calendars, and coordinate site dispatch with 3PL carriers, warehouses, and project teams.
Invoice Audit & Verification: Perform thorough 3-way checks comparing incoming vendor invoices against Purchase Orders (POs), DOs, and rate cards.
Inventory & Procurement Support: Track stock movement records (inbound/outbound), reconcile DOs against inventory reports, and maintain accurate PO/DO documentation.
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Monitor key performance indicators (KPIs) for logistics operations, analyze data, and generate reports to identify areas for improvement and implement corrective actions.
Manage and lead a team of logistics staff, providing guidance, training, and performance feedback to foster a productive and motivated work environment.
Ensure compliance with all relevant regulations, safety standards, and company policies within the logistics and transportation functions.
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Manage supplier performance in relation to delivery reliability, quality, cost and responsiveness, and challenge suppliers when commitments or service levels are not acceptable.
Oversee local and overseas ordering, shipment schedules, import/export arrangements, customs clearance and regulatory documentation.
Oversee warehouse operations, inbound and outbound planning, route coordination, delivery schedules, space utilisation and inventory accuracy.
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Ensure compliance with relevant import and export regulations by verifying that all documentation meets the requirements of customs authorities and international trade laws.
File and archive all logistics-related documents systematically, maintaining an organized and easily retrievable filing system for audit and reference purposes.
Communicate effectively with team members and stakeholders in English, Bahasa Malaysia, and Mandarin to clarify documentation requirements and provide updates on shipment status.
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Logistics Documentation
Shipping Documentation
Customs Regulations
Data Entry
Record Keeping
Communication Skills
Accuracy
Attention to Detail
Export
Importation
Data Tracking: Leverage Google Sheets and MS Office for price comparison matrixes, import lead-time trackers, and dynamic stock replenishment forecasts.
Supplier & Logistics Management: Maintain up-to-date supplier databases, handle import/customs clearance procedures with freight forwarders, and track vendor lead times.
Compliance & Inventory Control: Audit incoming stock levels to prevent stockouts of critical spares and ensure compliance with internal purchasing guidelines.
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ERP
SAP Materials Management (MM)
FIFO
Analysis
Report Writing
GMP
HACCP
Occupational Health and Safety
Food Safety
Communication
Stakeholder Management
Contracts Negotiation: Negotiate contracts, pricing, and terms with suppliers to secure the best deals.
Inventory Management: Manage inventory level to ensure adequate stock without overstocking, forecast demand. Review and analyse sales data to adjust purchasing strategies as needed. Anticipate supply problem and plan accordingly.
Budget Management: Monitor purchasing budgets, prepare report on purchasing activities, costs and budget variance, and implement cost-saving measures. Analyse total cost of ownership, suggest cost reduction strategies, and source for new suppliers.
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Deliver CKD parts to assembly lines according to the Assembly GOK plan and production schedule.
Maintain cleanliness and safety of the logistics area in compliance with 55 standards, environmental requirements, and safety regulations on a daily basis.
Perform any other duties as assigned by Management from time to time.
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Deliver CKD parts to assembly lines according to the Assembly GOK plan and production schedule.
Maintain cleanliness and safety of the logistics area in compliance with 55 standards, environmental requirements, and safety regulations on a daily basis.
Perform any other duties as assigned by Management from time to time.
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Monitor operational performance (equipment, sub-contractors, productivity, quality of service, data, incident handling) and initiate, implement, and control corrective actions; escalate to superiors when needed.
Evaluate and monitor operational risks, ensure contingency planning, and implement corrective actions.
Negotiation & Savings: Execute cost-saving programs through bulk purchasing, blanket orders, and "Value Engineering" discussions with the Senior Systems Manufacturing Engineer.
Price Variance Tracking: Monitor and report on Purchase Price Variance (PPV), identifying market trends in raw materials (e.g., aluminum, stainless steel) that may impact Mindox Techno's margins.
Terms Optimization: Negotiate favorable payment and delivery terms (Incoterms) to optimize corporate cash flow and reduce logistics liabilities.
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