Eagle Cliffe (M) Hiring! Full Time PURCHASING EXECUTIVE @ HQ PUCHONG in Selangor, Earn up to MYR 3,800 - Ricebowl

JOB SUMMARY

The Purchasing Executive is responsible for sourcing, procuring, and managing medicines, healthcare products, and pharmacy-related supplies to support retail operations. This role ensures optimal stock availability, competitive pricing, accurate documentation, and compliance with pharmaceutical regulations while maintaining strong relationships with suppliers, distributors, warehouse, and operations teams.

REQUIRED QUALIFICATIONS & SKILLS

1. Education & Experience

• Diploma or Degree in Pharmacy, Business Administration, Supply Chain, or related fields

• Minimum 2 years of experience in pharmacy retail, distribution, or healthcare purchasing

2. Technical & Functional Skills

• Good knowledge of medicines, pharmaceutical brands, and inventory control

• Experience using Dynamod or other pharmacy management systems is an advantage

• Strong negotiation, vendor management, and cost-control skills

• Ability to analyze stock data and purchasing trends

3. Personal Attributes

• Strong attention to detail and accuracy

• Good communication and interpersonal skills

• Able to work independently and meet deadlines

• Proactive, organized, and able to handle pressure in a fast-paced environment

1. Purchasing & Vendor Management

• Procure branded, generic, and OTC medicines from approved and authorized suppliers

• Source new products and suppliers in line with company requirements and regulatory standards

• Negotiate pricing, promotional schemes, rebates, credit terms, and return arrangements

• Maintain good relationships with suppliers and distributors to ensure continuous supply

2. Inventory & Stock Control

• Monitor stock levels to ensure optimum inventory and prevent stock-outs or overstocking

• Track fast-moving, slow-moving, and non-moving items

• Manage near-expiry and expired stock in accordance with company policy

• Support stock forecasting and replenishment planning for retail outlets

3. Purchase Order & System Management

• Generate, process, and track purchase orders using Dynamod or related pharmacy management systems

• Ensure accuracy of purchase data including quantities, pricing, batch numbers, and expiry dates

• Maintain proper documentation for audits and internal records

4. Compliance & Documentation

• Ensure all purchases comply with pharmacy regulations, MOH guidelines, and internal SOPs

• Verify supplier invoices, delivery orders, batch details, and expiry documentation

• Support internal and external audits when required

5. Coordination & Communication

• Coordinate closely with warehouse, finance, and operation teams for smooth operations

• Follow up on delivery schedules and resolve supply or discrepancy issues promptly

• Prepare purchasing-related reports as required by management

• Free parking
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development