The Administrative Executive is responsible for overseeing daily administrative operations, ensuring smooth office management, coordinating support services, maintaining records, and providing administrative assistance to management and departments. The role supports organizational efficiency by managing office resources, documentation, and administrative processes.
Liaise and communicate effectively with different stakeholders, including internal departments, external authorities and suppliers for related matters.
Handle general administration tasks for office, including managing documents, preparing reports, handling correspondence and maintaining records.
Provide administrative support to ensure efficient operation of the office and farms.
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Follow up with customer/supplier on delivery & receiving issues.
Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
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Candidates should possess proficiency with office software (e.g., word processing, spreadsheets, email tools) and basic digital organization skills.
Candidates should possess strong attention to detail, time management, and the ability to work independently in a hybrid setting.
Relevant experience in administrative or office support roles is beneficial; a diploma or degree in business, administration, or a related field is an advantage.
Ensure review of job descriptions, specifications, and grading in line with job scope and dynamics in liaison with the user department.
Handling of employee relations and disciplinary issues and other human relations matters; impose and carry out related inquiry/performance improvement programs according to necessity.
Liaise with the local government and institutions/agencies to ensure the company’s compliance withstatutory legislation and regulation.
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To prepare Documents to HQ (based on trailer arrivals and periodical basis via courier service for East Malaysia & Brunei and selective West Malaysia Branches using the DDR format)
To familiarize with the Sales functions of DSD handhelds which include visit lists, sales, returns, collections, deposits, voids, reports, and closing.
To raise STR via the Branch Ordering Program for Finished Goods ordering. Sound knowledge of the branch’s finished goods consumption and stock replenishment needs is very important. (ZCR, ZRE, ZFOC etc.)
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· Amoeba Report Preparation: Preparing daily production output base on section with support of documentation and system.
· Report Generation: Compile and generate daily, weekly, and monthly production reports for the Production Manager to review overall performance and efficiency.
· Quality & Safety Documentation: Assist in the systematic filing and maintenance of production control records and workplace safety checklists. Receive QC Inspection record and pass to QC team.
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