Smart Paint Manufacturing Hiring! Full Time Human Resources Executive in Johor - Ricebowl

Why Us?

• 5-day work (Monday - Friday)

• Attractive and competitive remuneration package

• Desa Cemerlang, Johor Bahru

• Manage the full onboarding process for new employees.

• Create employee email accounts and coordinate system access setup.

• Register employee fingerprint attendance in the attendance system.

• Prepare onboarding documents and new hire forms.

• Conduct HR orientation and briefing for newly joined employees.

• Coordinate onboarding training schedules with relevant departments.

• Explain company policies, employee handbook, safety requirements, PPE usage, and IT policies.

• Record employee acknowledgement for company assets, access cards, keys, and related documents.

• Monitor daily employee attendance and ensure attendance records are updated accurately.

• Review, verify, and consolidate attendance records daily.

• Prepare and generate attendance reports as required by management.

• Coordinate with department heads to resolve attendance discrepancies.

• Ensure attendance submissions are completed within required timelines.

• Handle foreign worker documentation and administrative matters.

• Coordinate permit renewals, documentation submissions, and compliance requirements.

• Monitor and maintain proper foreign worker records.

• Conduct periodic hostel inspections and ensure hostel compliance.

• Coordinate foreign worker welfare matters and accommodation arrangements.

• Verify overtime records and supporting documentation.

• Consolidate overtime submissions for payroll processing.

• Assist in payroll data checking and monthly payroll preparation support.

• Ensure payroll-related records are accurately maintained.

• Manage and coordinate statutory renewals and compliance matters including:

  • FMM membership renewal

  • Hostel license renewal

  • Local authority license renewals (e.g. MBJB)

• Liaise with relevant government authorities on HR and compliance matters.

• Ensure all employment-related records comply with statutory requirements.

• Receive and review internal training requests.

• Prepare training evaluation forms and maintain training records.

• Monitor training completion and documentation for compliance purposes.

• Support day-to-day HR administrative functions.

• Maintain employee records and HR documentation.

• Manage office administration including:

  • Office supplies and stationery replenishment

  • Pantry and common area upkeep

  • General office maintenance coordination

• Organize employee engagement activities such as birthday celebrations and internal events.

• Assist in company administrative tasks as assigned.

• Perform any other HR, administrative, or operational duties assigned by management or immediate superior.

• Diploma or Degree in Human Resource Management, Business Administration, or related field.

• Minimum 1–3 years of HR working experience, preferably in manufacturing environment.

• Experience in handling foreign worker matters is an added advantage.

• Knowledge of Malaysian Employment Act and HR statutory compliance.

• Familiar with attendance systems and payroll support processes.

• Strong organizational and coordination skills.

• Good communication and interpersonal skills.

• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

• Able to work independently and manage multiple tasks efficiently.

• Detail-oriented, responsible, and able to maintain confidentiality.