personal assistant jobs in Malaysia

Document Preparation

Handling of personal and private/confidential matters for the Partner and/or immediate family members of the Partner as instructed

Assist in organizing of in-house and external events/roadshows/activities/training etc.

Willing to take on more job responsibilities when need arises ...

Manage human resources by sourcing and screening candidates, arranging the interview schedule  and preparing the recruitment documentation-

Organizing and attending meetings and ensuring well prepared for meetings

Handling travel and accommodation arrangement i.e., flights, hotel reservations and others

Maintain good working order to all business correspondences, record and administrative facilities which include mail, fax distribution, filing / document keeping ...

Perform data entry, documentation, printing & filing duties.

Keep accurate records of all daily transactions.

Proper filing of all documents.

Provide dedicated assistance to executives, including support for two directors, and seamlessly integrate meetings, appointments, and events into their schedules.

Schedule and coordinate weekly meetings, meticulously crafting agendas, reserving appropriate meeting rooms, distributing requisite materials, and preparing comprehensive minutes of meetings for both division and department.

Assist with document preparation, filing, recordkeeping, and act as a liaison between departments and other units. ...

Reminding the manager / executive of important tasks and deadlines

To organize and coordinate the Annual General Meetings, Board of Directors’ Meetings and any other Special or Extraordinary General Meetings.

Liaise with client and third party (banker, auditor, etc).

Register and lodge documents to the registrar according to the deadline provided in the Acts. ...

Handling company share transactions, issuing new shares and ensure to comply with all legal requirements

Responsible for perusal of legal documents/corporate information.

Liaising with auditors, lawyers and shareholders on board governance issues. ...

Arrange travel and accommodation for the director.

Handle general office administrative duties.

Handle sensitive and confidential information with the highest level of discretion and security. ...

Prepare, review, and manage documents, reports, and presentations as required.

Serve as a liaison between the executive and internal/external stakeholders, ensuring effective communication and follow-up.

Organize and manage events, conferences, and meetings, including logistics, catering, and guest coordination. ...

Willing to take on more job responsibilities when need arises

Undertake ad-hoc assignments as and when required

Assist director for daily office activities or operation ...

Drawing up leasing and sale agreements and estimating costs

Arranging signing of lease agreements and transfer of property rights

Collecting rent and bond monies on behalf of owners and inspecting properties before, during and after tenancies ...

· Help with daily time management

· Run errands as requested

· Plan travel, including flights, accommodation and ground transportation ...

Good oral and written communication skills

Organisational skills and the ability to multitask

The ability to be proactive and take the initiative ...

Serve as a liaison between executives and internal/external stakeholders.

Respond to inquiries and requests with professionalism and efficiency.

Schedule and coordinate meetings, ensuring all necessary resources and materials are prepared. ...

Manage diary and schedule meetings and appointments

Make travel arrangements

Coordinate meetings and discussions ...

Assist in organizing of in-house and external events/roadshows/activities/training etc.

Willing to take on more job responsibilities when need arises

Undertake ad-hoc assignments as and when required ...

Support the Lead Emcee with cue management and timing to ensure smooth transitions between segments.

Manage on-site logistics, including setup and breakdown, to ensure that all technical and material requirements are met.

Handle last-minute changes or issues with professionalism and efficiency. ...

Preparing facilities for scheduled or urgent matters.

Reminding the Chairman of important tasks and deadlines.

Miscellaneous tasks to support the Chairman and team members. ...

Assist in preparing meeting agendas, coordinating with relevant stakeholders to ensure all necessary topics are covered.

Distribute agendas and supporting documents to participants before meetings.

Schedule and organize meetings, booking rooms, and arranging necessary equipment or refreshments. ...

- Maintain strict confidentiality in matters related to the director and Company at all times.

- Managing and organizing documents, files, and other information relevant to CEO’s work.

Organize and maintain files and records.

Assist with the planning and execution of marketing, sales, and customer service projects.

Track project progress and ensure deadlines are met. ...

Coordinating closely with relevant departments, managers to ensure that the Managing Director instruction and requirements are met.

Perform secretarial, and filing tasks while maintaining confidentiality and security of information.

Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the Managing Director ...

Proficient in office software and technology, including Microsoft Office Suite.

Exceptional planning, organisational, problem-solving and multitasking skills. Detail-oriented with a high level of accuracy.

Good command of spoken and written in English, Bahasa Malaysia and Mandarin. ...