Rapid Security Hiring! Full Time Operation officer in WP Kuala Lumpur - Ricebowl

About the role

We are seeking an Operation Officer to join our team in Kuchai Lama, Kuala Lumpur. This is a full-time position that plays a vital role in ensuring the smooth and efficient functioning of our daily operations. As an Operation Officer, you will be responsible for coordinating administrative activities, managing office resources, and supporting various departments to maintain operational excellence. This role is essential to the success of our organisation, providing the backbone support that enables our teams to focus on their core responsibilities.

Key responsibilities

• Coordinating and managing daily office operations, including scheduling, correspondence, and filing systems

• Providing administrative support to multiple departments and senior management

• Managing office supplies, equipment, and facilities to ensure optimal functionality

• Processing and maintaining accurate administrative records and documentation

• Liaising with external vendors and service providers to arrange maintenance and support services

• Organising meetings, events, and conferences, including venue coordination and logistics

• Monitoring and managing office budgets and expenditures related to administrative functions

• Responding to enquiries and providing administrative assistance to staff and visitors

• Ensuring compliance with company policies and procedures across administrative functions

• Supporting the management of databases and information systems as required

What we're looking for

• Proven experience in an administrative or operational support role, preferably within a similar organisational environment

• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

• Excellent communication skills, both written and verbal, with proficiency in English

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

• Demonstrated ability to maintain confidentiality and handle sensitive information professionally

• Attention to detail and accuracy in record-keeping and documentation

• Strong interpersonal skills with the ability to work collaboratively with colleagues at all levels

• Ability to work independently and take initiative whilst supporting a team-based environment

• Familiarity with office management systems and scheduling tools

• Problem-solving abilities and adaptability in a fast-paced office setting