- Bangi Selangor Malaysia
VI Security Hiring! Full Time Assistant HR - Admin Manager in Selangor, Earn up to MYR 4,200 - Ricebowl
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Job Description
Responsibilities
Job Description:
HR / Administration / Operations
• Prepare monthly guards’ timesheets and payslips for assigned sites
• Prepare audit-compliant payroll documentation and supporting records
• Assist in HR operational matters including payroll coordination, staff documentation, records maintenance and filing systems
• Assist in preparation and organization of documentation for client audits, ISO and compliance matters
• Assist in preparation and coordination of documentation relating to KDN, Immigration, MOF, JTK and other operational or regulatory matters
• Assist and participate in internal and external meetings, discussions, coordination and follow-up matters involving government agencies and external parties including but not limited to KDN, Immigration, JTK, LHDN, EPF, SOCSO, HRD Corp, Local Authorities, clients, vendors, auditors and other regulatory or operational stakeholders whenever required
• Assist in operational reporting, meeting documentation, administrative coordination and follow-up matters
• Participate in training coordination, tender exercises, audits and HR governance-related functions
• Assist in uniforms distribution and operational support matters when required
• Assist in preparation of documentation relating to KDN & Venovox vetting for newly appointed guards
Accounts / Finance Support
• Assist the Accounts Manager in entering transactions into MYOB system including sales invoices, payment vouchers and payment received
• Compile utility bills for hostels and staff claims for payment
• Maintain and update monthly hostel utility deduction summaries
• Assist with Company’s sales and expenditures e-invoicing
• Assist with clients’ invoicing portals and purchase order systems
Job Requirements:
1. Education
Minimum Diploma or Bachelor’s Degree in Business Administration, Human Resource Management, Finance, Accounting, Compliance Management, Corporate Administration or other related f
2. Computer Literacy
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Familiar with MYOB accounting system or other accounting software
• Able to prepare reports, maintain records and manage documentation systematically
3. Soft Skills
• Strong organizational, coordination and multitasking skills
• Good communication and interpersonal skills
• Able to manage tasks priorities accordingly
• Able to work independently with minimal supervision
• Able to handle confidential and sensitive information professionally
4. Other Preferences
• Experience liaising with government bodies (example but not limited to LHDN, EPF, SOCSO, JTK, Immigration, etc.)
• Able to work in a fast-paced environment and meet deadlines
• Experience in payroll, audit documentation or compliance-related matters will be an added advantage
• Candidates with leadership potential and long-term career interest in HR & Administration management are encouraged to apply
• Willing to learn and gradually take on wider HR & administrative responsibilities within the Company
HR / Administration / Operations
• Prepare monthly guards’ timesheets and payslips for assigned sites
• Prepare audit-compliant payroll documentation and supporting records
• Assist in HR operational matters including payroll coordination, staff documentation, records maintenance and filing systems
• Assist in preparation and organization of documentation for client audits, ISO and compliance matters
• Assist in preparation and coordination of documentation relating to KDN, Immigration, MOF, JTK and other operational or regulatory matters
• Assist and participate in internal and external meetings, discussions, coordination and follow-up matters involving government agencies and external parties including but not limited to KDN, Immigration, JTK, LHDN, EPF, SOCSO, HRD Corp, Local Authorities, clients, vendors, auditors and other regulatory or operational stakeholders whenever required
• Assist in operational reporting, meeting documentation, administrative coordination and follow-up matters
• Participate in training coordination, tender exercises, audits and HR governance-related functions
• Assist in uniforms distribution and operational support matters when required
• Assist in preparation of documentation relating to KDN & Venovox vetting for newly appointed guards
Accounts / Finance Support
• Assist the Accounts Manager in entering transactions into MYOB system including sales invoices, payment vouchers and payment received
• Compile utility bills for hostels and staff claims for payment
• Maintain and update monthly hostel utility deduction summaries
• Assist with Company’s sales and expenditures e-invoicing
• Assist with clients’ invoicing portals and purchase order systems
Job Requirements:
1. Education
Minimum Diploma or Bachelor’s Degree in Business Administration, Human Resource Management, Finance, Accounting, Compliance Management, Corporate Administration or other related f
2. Computer Literacy
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Familiar with MYOB accounting system or other accounting software
• Able to prepare reports, maintain records and manage documentation systematically
3. Soft Skills
• Strong organizational, coordination and multitasking skills
• Good communication and interpersonal skills
• Able to manage tasks priorities accordingly
• Able to work independently with minimal supervision
• Able to handle confidential and sensitive information professionally
4. Other Preferences
• Experience liaising with government bodies (example but not limited to LHDN, EPF, SOCSO, JTK, Immigration, etc.)
• Able to work in a fast-paced environment and meet deadlines
• Experience in payroll, audit documentation or compliance-related matters will be an added advantage
• Candidates with leadership potential and long-term career interest in HR & Administration management are encouraged to apply
• Willing to learn and gradually take on wider HR & administrative responsibilities within the Company
Benefits
EPF & SOCSO contributions, Annual Leave , Medical Leave , PA Insurance .
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