Employee Relations & Support: Acting as a liaison between employees and management, responding to inquiries regarding policies, and facilitating employee welfare.
Compliance & Reporting: Ensuring compliance with local labor laws (e.g., EPF, SOCSO in Malaysia), preparing HR reports, and facilitating government-related documentation.
Proficiency in administrative duties: Microsoft Office (Word, Excel, PowerPoint) and HR databases.
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Coordinate payroll activities by preparing and submitting employee movement data, payroll changes, and leave encashment payout accurately and on time to the outsourced payroll vendor.
Administer leave management processes, including maintaining leave calendar cycles and updating annual and ad‑hoc public holidays.
Manage employee insurance processes including enrolment, updates, terminations, and support claims and policy administration with insurers and internal stakeholders.
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Compile and update hotel information and travel reports on a daily basis along with maintaining and updating the corporate hotel database and contact listings.
Assist in coordinating and following up on vendor screening for new corporate hotel credit facility applications.
Assist in preparing Letters of Undertaking for corporate hotel bookings and Letters of Certification for travel insurance claims.
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Oversees the processing of utilities, office expenses, project billings, purchase order issuance and contract tender / performance bond application to ensure timely and accurate progress claim, payment summary and final account statement to vendor / sub-contractors.
Liaise with relevant external parties such as the auditors, bankers, tax agents, company secretary, solicitors and statutory bodies such as the Inland Revenue Board to ensure all legal and regulatory / statutory compliance.
Liaise with bankers on the monitoring of the company’s bank facilities and to obtain information on loans and new facilities that will benefit GSSB.
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