Onboarding & Repatriation: Coordinate airport clearances, orientation briefings, bank account setups, and manage the repatriation process upon contract expiry.
Oversees the processing of utilities, office expenses, project billings, purchase order issuance and contract tender / performance bond application to ensure timely and accurate progress claim, payment summary and final account statement to vendor / sub-contractors.
Liaise with relevant external parties such as the auditors, bankers, tax agents, company secretary, solicitors and statutory bodies such as the Inland Revenue Board to ensure all legal and regulatory / statutory compliance.
Liaise with bankers on the monitoring of the company’s bank facilities and to obtain information on loans and new facilities that will benefit GSSB.
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Handle customer, supplier, and internal enquiries via phone, email, or WhatsApp, coordinate supplier quotations, liaise with the Accounts Department on payment verification, outstanding balances, payroll matters, and support daily cash handling and reconciliation.
Prepare and monitor daily, weekly, and monthly reports on manpower, attendance, leave, payroll, sales performance, pending orders, operational activities, and other management reports to ensure timely and accurate reporting.
Manage operational administration and compliance matters, including renewal of business licences, road tax, employee statutory documents, work permits, food handler certificates, typhoid vaccinations, and coordination for new outlet setup and vendor documentation.
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Prepare and review payroll reports, payroll summaries, payslips, statutory contribution reports, tax-related reports, and other client-required documentation within established timelines.
Act as the primary payroll consultant and liaison for clients by providing professional advice on payroll administration, salary structures, statutory requirements, and payroll-related matters.
Conduct client meetings to understand payroll requirements, service expectations, and customized payroll arrangements.
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Recruitment Report: Track and analyse recruitment metrics to measure the effectiveness of hiring processes. Create, analyse and submit regular reports (weekly) and insights to superiors for senior management updates.
Compliance: Ensure all recruitment activities comply with the Employment Act and current company policies. Maintain accurate and up-to-date recruitment policies, process flow, and Standard Operation Procedure (SOP).