Job Description:
Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
Supervise/support members of the Administrative/Operation/Account staff, equally dividing responsibilities to improve performance
Work pass application for new employee
Manage agendas, travel plans and appointments for upper management
Manage emails, letters, packages, phone calls and other forms of correspondence
Support bookkeeping, petty cash and budgeting procedures for the company
Create and update databases and records for financial information, personnel, attendance time sheet and other data
Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
Submit reports and prepare proposals and presentations as needed
Assist colleagues whenever there is an opportunity to do so
Provide support on purchasing, logistic and related activities throughout the company to ensure efficiency and cost effectiveness
Sourcing suppliers based on price, availability, necessity, quality and logistical expenses
Assessing vendors and their offerings with in-person visits, interviews and analysis to assess their quality
Collaborating with various internal departments to ensure that they fulfil all customer requests
Negotiating sale agreements and supply contracts in ways that benefit our company
Coordinating with shipping agencies and sellers to ensure timely deliveries and oversee the integrity and quality of delivered goods and services
Authorizing payments and managing purchasing expenses with meticulous record-keeping
Renewal of all trade certificates and licences
Requirements:
Good communication skills
Good organization skills
Capability to generate an overview of each task
Capability to plan in advance
At least 2 years of experience in relevant field
