This is a hands-on role suited for a professional who is strong in execution, compliance accuracy, and client service within a fast-paced professional services environment.
To maintain accurate and up to date statutory registers and records
To assist in organizing and managing meetings of Management Committees, Board, Board Committees and Shareholders which include coordinating, preparing and uploading or distributing all relevant papers of meetings if required
To attend the meetings when required, record the proceedings of the meetings and follow up on action items
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Follow-up with client on the return of documents and forms and ensuring submission of statutory forms and documents to the Companies Commission of Malaysia, Securities Commission and Bursa Malaysia within the stipulated deadline.
Remind clients on deadline of holding Annual General Meeting for their portfolio of clients.
Provide professional client service and draft all communications with clients for review in a timely manner.
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Opportunity to work with diverse clients and projects.
Manage corporate secretarial duties, including company incorporations, preparation of Directors’ and Shareholders’ resolutions, share transfers, and ongoing corporate matters.
Assist with bank account openings and changes of authorized signatories.
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Strategic Support: Providing essential documentation support for the company's corporate exercises from time to time, gaining valuable experience in significant business activities.
Operational Excellence: Utilising your expertise in platforms like MBRS and MyCoID to streamline corporate secretarial processes.
Qualification: ICSA/MAICSA Associate or LLB graduate with a valid SSM Practicing Certificate to act as a Company Secretary.
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Compliance & Governance Champion – Develop and implement compliance programs, SOPPs, policies and internal procedures. Conduct compliance training and promote best practices across the organization to ensure adherence to applicable laws and regulations.
Construction & Industry Matters – Familiarity with legal matters relating to building and construction projects, including PAM, IEM, and FIDIC contracts, would be an advantage.
Corporate Transactions Leader – Support and oversee due diligence exercises, mergers & acquisitions, and other corporate exercises.
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Keeping up to date with regulatory requirements and providing general advice on company secretarial matters for the client’s compliance with all regulatory requirements
Checking with and attending to the Companies Commission of Malaysia and other authorities in connection with company secretarial matters
Assisting with the incorporation of new companies
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Handle incorporation of companies, changes in company particulars (e.g. directors, shareholders, registered office, business nature), and striking off/dissolution procedures.
Liaise with SSM (Suruhanjaya Syarikat Malaysia) and other relevant government authorities on secretarial matters.
Manage a portfolio of clients and ensure timely compliance with statutory requirements.
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Ensure the timely preparation and filing of corporate documents, such as annual returns, financial statements, and other regulatory filings, announcements, and disclosure obligations.
Ensure compliance with statutory obligations for public companies, including annual filings, shareholder meetings, and required disclosure.
Organise and facilitate board meetings, preparing agendas, ensuring timely distribution of board papers, and accurate meeting minutes and resolutions are recorded and maintained.
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Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Finance/Accountancy/Banking or equivalent.
Required language(s): Able to speak and understand English and Mandarin (in need to liaise with China customer). We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
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Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Finance/Accountancy/Banking or equivalent.
Required language(s): Able to speak and understand English and Mandarin (in need to liaise with China customer). We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
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Assist the corporate secretarial team with basic document preparation, client file updates, statutory records, and other administrative support tasks.
Assist the accounting team with basic data entry, document checking, invoice sorting, and maintaining supporting records.
Support credit control activities, including following up with clients on outstanding payments, sending reminders, and updating payment status to supervisors.
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