Quality Oracle Hiring! Full Time Patent Administrator/Paralegal in Selangor - Ricebowl

• Diploma or Bachelor's Degree in Law, Business Administration, Management, or a related field.  

• Prior experience in intellectual property, legal administration, corporate secretarial, professional services, or administrative support roles will be an added advantage. 

• Strong administrative, organisational, and time management skills. 

• Excellent attention to detail with a high level of accuracy. 

• Ability to manage multiple tasks and deadlines in a fast-paced environment. 

• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook. 

• Strong sense of responsibility, initiative, and professionalism. 

• With a clear interest in building a long-term career in the Intellectual Property industry. 

1. IP Filing & Prosecution Administration 

• Assist in the preparation and filing of patent, trademark, industrial design, and other intellectual property applications. 
• Prepare, review, and process filing forms, official documents, and supporting materials. 
• Monitor prosecution progress and ensure all actions are completed within stipulated deadlines. 
• Track renewal, maintenance, and response deadlines to ensure timely submissions. 
• Maintain accurate records of all filing and prosecution activities. 

• Update and maintain the firm's IP management system and databases. 
• Ensure client records, correspondence, and filing documents are properly organised and archived. 
• Monitor incoming official communications and update case statuses accordingly. 
• Generate reports and status updates for internal teams and clients as required. 

• Liaise with clients to obtain instructions, supporting documents, and necessary information. 
• Coordinate with intellectual property offices, foreign associates, agents, and other relevant stakeholders. 
• Respond to routine procedural queries and provide updates on application statuses. 
• Assist in preparing client correspondence and official communications. 

4. Administrative Support 

• Prepare engagement documents, forms, and standard correspondence. 
• Support billing and invoicing processes related to IP matters. 
• Assist with document management, filing, and general office administration. 
• Ensure compliance with internal procedures, quality standards, and regulatory requirements. 

5. Process Improvement & Team Support

• Support the implementation and maintenance of administrative procedures and best practices. 
• Assist team members on various IP-related administrative projects when required. 
• Contribute to maintaining efficient workflow and operational effectiveness within the department. 

• Direct exposure to local and international IP matters across multiple practice areas from day one 
• Work within a modernised, tech-enabled operation with purpose-built workflows 
• Small, close-knit team where your contribution is visible and your growth is supported 
• Access to experienced IP professionals and a network of regional and international associates 
• Be part of a growing organisation that values learning, quality, and continuous improvement. Great entry point for fresh graduates to build a career in IP
• Gain hands-on exposure
• Convenient location with MRT access nearby