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Provide comprehensive administrative and secretarial support to the Director, managing calendars, scheduling meetings, and coordinating travel arrangements.

Act as a primary point of contact for internal and external stakeholders, screening calls, managing correspondence, and ensuring timely communication.

Prepare and edit documents, reports, presentations, and other materials with a high degree of accuracy and professionalism, utilizing strong written communication skills.

Assist with purchasing processes, including sourcing vendors, obtaining quotes, and managing procurement for office supplies and project-related materials, leveraging purchasing skills.

Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information and adherence to company policies.

Utilize ChatGPT and other AI tools to enhance efficiency in tasks such as drafting communications, summarizing information, and generating reports.

Leverage knowledge of the construction industry to effectively support the Director and liaise with project teams, understanding project timelines and requirements.

Coordinate and manage logistics for meetings, events, and site visits, ensuring all participants have necessary information and arrangements are in place.

Handle confidential information with discretion and maintain strict confidentiality at all times.

Possess a valid driving license and be willing to drive for business-related errands as needed.

Fluently communicate in English, Mandarin, and Bahasa Malaysia to effectively interact with diverse teams and clients.

Proactively identify and address potential issues, offering solutions and demonstrating strong problem-solving abilities.

Manage and maintain the Director's complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management and preventing conflicts.

Serve as the primary point of contact for internal and external communications, screening calls, managing correspondence (emails, letters), and drafting professional responses on behalf of the Director.

Coordinate and arrange domestic and international travel, including flights, accommodation, visas, and ground transportation, preparing detailed itineraries and ensuring all logistical needs are met.

Prepare, proofread, and edit a variety of documents, including reports, presentations, memos, and meeting minutes, ensuring accuracy, clarity, and adherence to company standards.

Conduct research and gather information as required by the Director, utilizing various sources including online resources and internal databases, and compile findings into concise summaries or reports.

Assist with project-related tasks, leveraging knowledge of the construction industry to support the Director in managing timelines, coordinating with stakeholders, and tracking progress.

Manage purchasing and procurement processes for the Director's office and potentially for specific projects, including sourcing vendors, obtaining quotes, processing purchase orders, and tracking expenses.

Utilize ChatGPT and other AI tools to enhance efficiency in drafting communications, summarizing information, and generating ideas, while maintaining a high level of accuracy and professionalism.

Facilitate effective communication across departments and with external partners by liaising between the Director and other team members, clients, and suppliers.

Maintain confidentiality and discretion in handling sensitive company information and personal matters related to the Director's role.