Manage Document Management System (DMS). Monitor, follow up and safeguard agreements and documents in both digital and hardcopy formats, ensuring proper filing and timely retrieval.
Manage office procurement activities, including monitoring office supply levels and processing purchase requests to ensure the timely availability of office supplies.
Collaborate with team members to coordinate meetings, events and administrative activities, ensuring smooth planning and execution.
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Assist in process improvements and system enhancements, providing feedback and supporting implementation efforts to improve efficiency.
Work collaboratively with team members, ensuring daily tasks are completed accurately and within deadlines, while escalating issues when necessary.
Liaise with external auditors, tax agents and internal departments on financial and reporting matters, ensuring proper follow-up and documentation.
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Assist in the planning and execution of digital advertising campaigns (e.g., Google Ads, Facebook Ads), monitoring performance and making data-driven adjustments.
Conduct market research and competitor analysis to identify trends, opportunities, and best practices in digital marketing.
Support the creation of marketing materials, including graphics, videos, and presentations, utilizing design and video editing skills.
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Monitor daily campaign performance, manage budgets and bid, and make data-driven optimizations to improve ROAS, CPA, and CPL.
Track and analyze key metrics using Google Analytics (GA4), Meta Ads Manager, Google Tag Manager, and internal dashboards; prepare regular performance reports with actionable insights.
Manage pixel and conversion tracking setup, ensuring accurate attribution across platforms.
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Prepare P&L accounts, perform analytical review and trend analysis.
Prepare accounting documents and monthly schedules.
Responsible for completeness, accuracy, and timeliness of operations in the general ledger, fixed asset and intercompany accounts, and bank reconciliations.
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Oversee day-to-day financial operations including accounts payable, accounts receivable, and general ledger maintenance, ensuring timely and accurate transactions.
Oversee the preparation of accurate and timely monthly, quarterly, and annual financial statements (P&L, Balance Sheet, Cash Flow).
HQ Reporting: Prepare and submit complete, accurate, and consolidated financial reports (P&L, Balance Sheet, Cash Flow, and required analysis) to Singapore Headquarters within strict monthly and quarterly deadlines.
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· Taxation & General Compliance: Prepare and file monthly or quarterly SST returns in line with local requirements; maintain the company’s Fixed Asset Register to track machinery depreciation and relevant capital allowances.
· Future LMW & Customs Support (Upon License Activation): Once the facility's Licensed Manufacturing Warehouse (LMW) application is completed and approved, your scope will expand to include the routine management of customs documentation, which involves:
· Maintaining the required LMW inventory tracking books in alignment with standard customs guidelines.
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Oversee day-to-day financial operations including accounts payable, accounts receivable, and general ledger maintenance, ensuring timely and accurate transactions.
Oversee the preparation of accurate and timely monthly, quarterly, and annual financial statements (P&L, Balance Sheet, Cash Flow).
HQ Reporting: Prepare and submit complete, accurate, and consolidated financial reports (P&L, Balance Sheet, Cash Flow, and required analysis) to Singapore Headquarters within strict monthly and quarterly deadlines.
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