300+ Executive Secretary Jobs in Malaysia | Job Vacancies | June 2026

Screen, prioritise, and manage incoming communications (emails, calls, correspondence).
Act as a primary point of contact between senior management and internal/external stakeholders, ensuring timely and professional communication.
Liaise with senior management, Board members, regulators, and external partners as required. ...

Posted

a month ago

Executive Secretary Executive Secretary

BASF

Undisclosed

Full Time

KL City

Provide a wide range of administrative and secretarial support to the Vice President, including calendar management, meeting coordination, and business travel arrangements.
Act as a professional first point of contact for both internal and external key stakeholders, prioritizing enquiries and managing competing administrative demands by proposing options or recommendations for alignment.
Exercise sound judgment in handling administrative matters and stakeholder interactions within a defined scope. Maintain proper business communication with all levels internally and externally. ...

Posted

a month ago

Executive Secretary Executive Secretary

BASF Asia-Pacific Service Centre Sdn. Bhd.

Undisclosed

Full Time

KL City

Act as a professional first point of contact for both internal and external key stakeholders, prioritizing enquiries and managing competing administrative demands by proposing options or recommendations for alignment.
Prepare and draft correspondence, emails, memos, meeting minutes, reports, and presentation materials as required in a professional manner.
Handle confidential information, files, and materials with care and discretion, ensuring information security in line with company guidelines. ...

Posted

a month ago

Executive Secretary Executive Secretary

Basf Asia-Pacific Service Centre Sdn. Bhd.

Undisclosed

Full Time

KL City

Act as a professional first point of contact for both internal and external key stakeholders, prioritizing enquiries and managing competing administrative demands by proposing options or recommendations for alignment.
Prepare and draft correspondence, emails, memos, meeting minutes, reports, and presentation materials as required in a professional manner.
Handle confidential information, files, and materials with care and discretion, ensuring information security in line with company guidelines. ...

Posted

a month ago

Executive Secretary Executive Secretary

STERIS

Undisclosed

Full Time

Kuala Ketil

Good command of written and spoken English; proficiency in other languages is an added advantage
Strong organizational skills with the ability to handle multiple tasks and meet deadlines
High level of professionalism, discretion, and confidentiality

Posted

a month ago

Executive Secretary Executive Secretary

PEOPLE PROFILERS PTE. LTD.

SGD5,500 - SGD5,500 Per Month

Full Time

Singapore

Coordinate with internal and external stakeholders on the Director’s instructions and arrangements.
Assist with personal matters,including property-related coordination and liaising with personal driver.
Support the purchase of business or corporate gifts when required. ...

Posted

a month ago

Executive Secretary Executive Secretary

Maybank Islamic

Undisclosed

Full Time

KL City

To ensure efficient and effective operation and keeping good rapport with external Clients/ Minister Office/ government bodies.
To ensure all data and information are screened, prioritized and dealt with efficiently as to ensure that all deadlines are met.
To handle highly private and confidential matters for CEO's and to manage flow in terms of prioritize task. ...

Posted

a month ago

Executive Secretary Executive Secretary

MATIC ENGINEERING & PROCESS PTE. LTD.

SGD3,500 - SGD3,500 Per Month

Full Time

Singapore

Handle confidential documents with discretion and maintain organized filing systems to ensure information security
Coordinate communication and collaboration with internal departments, clients, suppliers, and external parties to support business processes
Assist in preparing and submitting company documents and reports to meet organizational requirements and deadlines ...

Posted

a month ago

Executive Secretary Executive Secretary

Atlas Assurance Advisory

SGD2,500 - SGD4,500 Per Month

Full Time, Work from Home

WFH

Bukit Merah

Screen and handle calls, emails, and messages with professionalism — responding and redirecting as appropriate.
Prioritise and manage incoming tasks, inquiries, and requests, ensuring timely and effective follow-up.
Support the preparation and execution of meetings, events, and conferences. ...

Posted

25 days ago

Executive Secretary Executive Secretary

Shangri-La Group

Undisclosed

Full Time

KL City

Liaise with internal departments, Owner’s Office, Board members and external stakeholders
Coordinate VIP arrangements including bookings, transfers and special requests
Monitor guest feedback platforms and prepare professional responses and summaries ...

Posted

23 days ago

Executive Secretary Executive Secretary

Thiqa Media Sdn Bhd

MYR2,500 - MYR3,000 Per Month

Full Time

KL City

Opportunities for promotion
Professional development
Executive Secretary ...

Posted

10 days ago

Executive Secretary Executive Secretary

DEBTOX MANAGEMENT PTE. LTD.

SGD2,400 - SGD2,800 Per Month

Full Time

Woodlands

Posted

20 days ago

Executive Secretary Executive Secretary

WENET SGP PRIVATE LIMITED

SGD3,000 - SGD3,000 Per Month

Full Time

Singapore

· Prepare, review, and edit business correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and a high standard of professionalism.
· Coordinate and compile materials for meetings, including agendas, presentations, and supporting documentation.
· Attend meetings alongside the Executive when necessary, take accurate minutes, and follow up on action items to ensure timely completion. ...

Posted

19 days ago

Executive Secretary Executive Secretary

Steris

Undisclosed

Full Time

Kuala Ketil

Strong communication skills, professionalism, and the ability to interact effectively with customers, visitors, and internal stakeholders are essential.

Posted

18 days ago

Executive Secretary Executive Secretary

MULTICO INFRACORE HOLDINGS PTE. LTD.

SGD3,000 - SGD3,000 Per Month

Full Time

Singapore

-Travel logistics: arrange flights and hotel bookings for staff and visitors.
-Claims Processing: Management monthly expenses, travel claims, and yearly benefit requests.
Procurement, Events & Onboarding- Procurement: Handle monthly office purchases, catering and staff celebrations.- Event Coordination: Organize company events and social gatherings.- Onboarding: Coordinate logistics and arrangements for new team members.

Posted

15 days ago

Executive Secretary Executive Secretary

Carsem (M) Sdn. Bhd.

Undisclosed

Full Time

Ipoh

.Receive, verify, and submit internal and external documents for General Manager’s review and approval
.Ensure all approved documents are distributed to relevant personnel promptly
.Draft official correspondence, emails, and reports as required ...

Posted

14 days ago

Executive Secretary Executive Secretary

Manpower Staffing Services (Malaysia) Sdn Bhd

SGD4,400 - SGD5,400 Per Month

Full Time

Singapore

Take meeting minutes and assist in follow-up actions as needed.
Design and prepare high-quality PowerPoint presentations for internal and external meetings, including C-suite engagements.
Create departmental reports, charts, graphs, and tables to support business reviews and decision-making. ...

Posted

14 days ago

Executive Secretary Executive Secretary

DEBTOX MANAGEMENT PTE. LTD.

SGD2,400 - SGD2,800 Per Month

Full Time

Woodlands

Posted

12 days ago

Executive Secretary Executive Secretary

SIMONS TECHNOLOGY PTE. LTD.

SGD5,000 - SGD5,000 Per Month

Full Time

Singapore

• Assist in preparing and reviewing business documents for the CEO
• Accompany the CEO to local and overseas business meetings, site visits, and client events
• Manage travel arrangements including flights, hotel bookings, and itinerary planning ...

Posted

11 days ago

Executive Secretary Executive Secretary

THE HACENS TALENT PTE. LTD.

SGD4,000 - SGD4,000 Per Month

Full Time

Singapore

Assist Executive Chairman & Group Managing Director in other aspects such as personal finance, social and community engagements
Co-ordinate with senior managers on corporate activities
Prepare reports, letters, memos, proposals, presentations and other documents ...

Posted

9 days ago

EXECUTIVE, SECRETARY CONFIDENTIAL EXECUTIVE, SECRETARY CONFIDENTIAL

TESTING INSPECTION & SOLUTION PTE. LTD.

SGD3,000 - SGD3,000 Per Month

Full Time

Singapore

Travel arrangements.
Processing expense claims.
Prepare reports and maintain filing system. ...

Posted

4 days ago

EXECUTIVE, SECRETARY CONFIDENTIAL EXECUTIVE, SECRETARY CONFIDENTIAL

PEC PTE. LTD.

SGD3,000 - SGD3,000 Per Month

Full Time

Singapore

Travel arrangements.
Processing expense claims.
Prepare reports and maintain filing system. ...

Posted

4 days ago

EXECUTIVE, SECRETARY CONFIDENTIAL EXECUTIVE, SECRETARY CONFIDENTIAL

PEC PTE. LTD.

SGD3,000 - SGD3,000 Per Month

Full Time

Singapore

Travel arrangements.
Processing expense claims.
Prepare reports and maintain filing system. ...

Posted

5 days ago

Paralegal - Executive Secretary Paralegal - Executive Secretary

Singapore Recreation Club

SGD3,800 - SGD3,800 Per Month

Full Time

Singapore

Ensure compliance with statutory and regulatory requirements, including the Societies Act and relevant legislation
Provide governance and secretarial support to the Management Committee and Sub-Committees, including review of papers, minutes, and resolutions
Conduct periodic reviews of the Club’s Constitution and Bye-Laws, recommending amendments where necessary ...

Posted

2 days ago