PropNex Realty Hiring! Full Time Personal Assistant to CEO in Selangor, Earn up to MYR 5,000 - Ricebowl

• Diploma or Bachelor's degree in Business Administration, Communications, or a related field.

• At least 2–4 years of relevant experience as a Personal Assistant, Executive Assistant, or Secretary to senior management, ideally C-suite or business-owner level.

• Strong communication, copywriting, and storytelling skills in English and Mandarin.

• Experience working in a fast-paced environment with shifting priorities is highly desirable.

• Highly proactive, organised, and forward-planning — able to anticipate the CEO's needs and schedule ahead independently, rather than waiting for instructions.

• Confident and assertive personality.

• High degree of professionalism, integrity, and discretion in handling confidential matters.

• Strong multitasking and time-management skills, with the ability to remain composed under pressure.

• Good interpersonal skills and the ability to work effectively with senior stakeholders across the organisation.

1.      Comprehensive Executive Support

• Provide dedicated, high-level administrative support to the CEO/ED, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Proactively identify scheduling conflicts and ensure the CEO is well-prepared with necessary materials for meetings and events.

• Offer limited support to the CEO/ED when required, ensuring seamless coordination across top management.

• Liaise effectively with internal departments, external stakeholders, and middle management to ensure smooth communication and prompt task execution.

2.      Communication and Correspondence Management

• Act as a key liaison between the CEO and internal/external stakeholders, ensuring timely, professional, and clear communication.

• Handle all correspondence, including emails, memos, and official documents, while maintaining strict confidentiality.

• Draft, edit, and proofread communication materials to ensure alignment with the company’s branding and messaging strategies.

3.      Meeting Coordination and Follow-Up

• Organize meetings, prepare detailed agendas, take accurate minutes, and follow up on action items to ensure timely execution.

• Compile and distribute relevant documents, supporting the CEO in decision-making and strategic planning processes.

4.      Project Coordination and Strategic Support

• Track deadlines, deliverables, and resource allocations for CEO-led projects, ensuring alignment with company objectives.

• Facilitate effective collaboration between the CEO and various departments to support strategic initiatives.
  

5.      Administrative Operations and Ad-Hoc Duties

• Oversee administrative tasks such as organizing travel arrangements, handling important documents, and managing daily office operations.

• Address ad-hoc duties with flexibility and ownership, ensuring the CEO’s priorities are met efficiently.

• Fun Entertainment Environment
• Work-Life Balance
• Annual Leave
• Medical and Hospitalisation Leave
• SOCSO
• EPF