To monitor the progress of deliveries, follow up with drivers and ensure all deliveries are completed according to the planned schedule. To liaise with customers, site supervisors and project personnel regarding delivery schedules, shipment status and operational requirements, and to resolve any delivery-related issues promptly.
To manage and verify operational documents, including Delivery Orders (DO), Delivery Notes (DN), weighbridge tickets and other related documents, ensuring all records are complete and accurate.
To coordinate with the Workshop Department regarding vehicle breakdowns, repairs and maintenance scheduling, and to keep customers informed of any operational delays.
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Working knowledge of GMP
HACCP and basic food hygiene principles
Familiar with Food Act 1983 & Food Regulations 1985
MeSTI
and Halal requirements (MS1500 / JAKIM)
Able to carry out incoming raw material
in-process and finished goods inspection
Basic laboratory/line testing — moisture content
net weight verification
pH
oil content
sensory evaluation
Verification of packaging & labelling: net weight
batch coding
expiry date
seal integrity
Familiar with metal detector checks
weighing scale calibration and equipment verification
Sampling
retention sample control and product traceability / mock recall exercises
Monitoring of cleaning
sanitation and pest control programmes
Preparation of QC records
checklists
batch documentation and non-conformance reports
Working knowledge of GMP
HACCP and basic food hygiene principles
Familiar with Food Act 1983 & Food Regulations 1985
MeSTI
and Halal requirements (MS1500 / JAKIM)
Able to carry out incoming raw material
in-process and finished goods inspection
Basic laboratory/line testing — moisture content
net weight verification
pH
oil content
sensory evaluation
Verification of packaging & labelling: net weight
batch coding
expiry date
seal integrity
Familiar with metal detector checks
weighing scale calibration and equipment verification
Sampling
retention sample control and product traceability / mock recall exercises
Monitoring of cleaning
sanitation and pest control programmes
Preparation of QC records
checklists
batch documentation and non-conformance reports
Negotiate with suppliers to obtain competitive pricing and favorable terms, and ensure purchased materials meet technical specifications and quality standards
Monitor inventory levels, maintain inventory records, and arrange timely replenishment to avoid shortages or overstock
Prepare and issue Purchase Orders (PO), and maintain procurement records and supplier database
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Communication Skill
Office Equipment
Fluency in Mandarin
Organizational Skills
Order Fulfillment
Inventory Management
Attention to Detail
Documentation
Administer Office Operations – Manage office supplies, vendor relationships, facilities maintenance, and coordinate business travel arrangements.
Organize Company Activities – Support the planning and execution of company events, staff engagement activities, and internal communications.
Provide Administrative Support – Work closely with the COO to support daily HR and administrative functions while undertaking ad-hoc assignments to ensure smooth business operations.
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Ensure accurate and timely submission of the company's yearly tax return.
Oversee the year-end statutory audit process, and manage the submission of annual returns and other corporate matters with the company secretary.
Verify Purchase Orders (POs), Payment Vouchers (PVs), and Capital Expenditure Requests (CERs) prior to submission for Finance Manager and Head Office (HQ) approvals.
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