Manage general office operations, including ordering supplies, maintaining office equipment, and ensuring a tidy and functional workspace.
Handle customer inquiries and provide excellent customer service via phone, email, and in-person, resolving issues efficiently and professionally.
Support the accounting department with day-to-day tasks, including preparing payment vouchers, processing petty cash, and assisting with month-end closing procedures.
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Reporting & Monthly Meeting Arrangement: Prepare and update all related document and materials for Consulting Sales & VRV Core team meeting, ensure everything is fully updated and ready before the monthly due date for smooth and effective meetings. Coordinate nationwide Consulting Sales & VRV Core monthly team meetings, includes scheduling and preparation. Arrange room arrangement for hotel booking, and food ordering for physical meeting quarterly to ensure all arrangements.
Event & Activity Support: Support team events & activities from pre-event preparation, invitations to clients, compile and handle participant registrations, keep track and update registration progress, coordinate on-site registration, deal with venue booking process, and manage data access for all event related files.
Administrative Support: Handling administration tasks for CS, VC, NA, AE & FE teams, such as monitor attendance records, uniform / gift distribution (T-shirt, lanyard, etc.), and any administrative needs to support day to day operations.
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Process incoming and outgoing shipments, verifying quantities and ensuring proper documentation for inventory control purposes.
Communicate effectively with Mandarin-speaking suppliers and customers regarding invoicing and inventory matters, resolving queries and providing support as needed.
Utilize inhouse software to create and maintain invoices, inventory levels, and related data, generating reports as required.
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Account Finalization: Handle the finalization of accounts with customers and sub-contractors.
About the Role
We are looking for a detail-oriented Quantity Surveyor to handle full spectrum pre- and post-contract administration, from tender documentation to final account finalization.
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Communication Skill
Time Management
Product Knowledge
Presentation Skill
Sales Support
Customer Service
Order Processing
Communication Skills
Problem-solving
Data Entry
Microsoft Office Suite
Sales Administration