Job Responsibility:- · Training Registration: Follow up on registration forms, check for accuracy, and coordinate necessary amendments. · Funding Support: Guiding of funding claim processes and enrollment in TP Gateway/HRDC · Trainer & Venue Coordination: Liaise with trainers to confirm schedules and materials; coordinate venue bookings and ensure logistical readiness.\ · Post-Training Support: Follow up on outstanding payments, assist with funding issues. · Cross-team Coordination: Collaborate with operations and other divisions for smooth training execution.
This role is suitable for someone who can work independently, follow up on missing information and ensure all records are complete and submitted on time.
Key Responsibilities
Manage payroll data using payroll software, including attendance, leave, claims, KWSP, PERKESO and EIS records.
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Ensure that the correct procedures and timely processing of documents are carried out on matters pertaining to Sale and Purchase Agreement, loan documentation, sub-sales, billings & collections, vacant possession and other related works including late payment interest, water & electricity deposit, all required statutory reports/listings to local Authorities are prepared & submitted in a timely and accurate manner.
Monitor and follow up with loan solicitor to ensure that the end-financier for progress loan documentation until loan is disbursed within the timeframe.
To ensure a proper filing system is maintained and all information is accurately updated and posted in the system.
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To prepare Documents to HQ (based on trailer arrivals and periodical basis via courier service for East Malaysia & Brunei and selective West Malaysia Branches using the DDR format)
To apply and submit leave applications on behalf of those staff without ESS access.
To familiarize with Sales functions of DSD handhelds which includes visit list, sales, returns, collections, deposit, voids, reports and closing.
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Ensure that all vehicles possess valid insurance and road tax.
Monitor all matters related to Fleet card/ Fuel Card supplied by the petrol/ diesel vendors/ companies.
Ensure that all measuring/ weighing equipment are complied with the “Sistem Pengurusan Lesen Timbang dan Sukat” as specified in the “Akta Timbang dan Sukat”.
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Assist in the purchasing process, including preparing Purchase Orders (PO), sourcing quotations, following up with suppliers, and maintaining purchasing records.
Ensure all administrative documents are complete, accurate, and properly filed.
Coordinate with internal departments regarding documentation and purchasing requirements.
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Assist in planning and coordinating company events and day-to-day office operations to ensure a smooth and efficient workplace.
Provide administrative assistance to the finance team, including preparing documentation, supporting financial processes, and handling ad-hoc assignments as required.