Payroll processing
Attendance
overtime
and allowance verification
Payroll data compilation and submission
Benefits administration
Medical
insurance
and statutory benefits management
HR documentation management
Employee records management
Payroll and benefits query handling
HR policy and entitlement guidance
EPF administration
SOCSO administration
EIS administration
Tax compliance
Payroll compliance
Audit support
Statutory reporting
Contract and documentation management
Purchase Requisition (PR) creation
Purchase Goods Receipt (PGR) processing
Document filing and records management
Invoice and Delivery Order coordination
Mail distribution
Travel arrangements (flights
hotels
meeting venues)
Courier coordination
Office supplies
PPE
and uniform procurement
Utility bill compilation and tracking
Reporting and correspondence management
To prepare Documents to HQ (based on trailer arrivals and periodical basis via courier service for East Malaysia & Brunei and selective West Malaysia Branches using the DDR format)
To apply and submit leave applications on behalf of those staff without ESS access.
To familiarize with Sales functions of DSD handhelds which includes visit list, sales, returns, collections, deposit, voids, reports and closing.
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4) Reactivate inactive customers through follow-up via phone calls, WhatsApp or emails to generate new business opportunities and strengthen customer relationships.
5) Assist the sales team with administrative duties and document preparation.
6) Experience with online platforms, including e-commerce marketplaces, digital marketing, social media, and website management, is an added advantage.
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Language Requirements: Fluent in English and able to speak Chinese.
Other Requirements: Familiar with administrative office procedures and basic business etiquette; understands the basic norms of administrative expense control and file management; experience as an administrative assistant/specialist in large or medium-sized enterprises is preferred.
Office Administration
Time Management
Communication Skills
Record Keeping
Scheduling
Data Entry
Customer Service
Problem Solving
Attention to Detail
Organizational Skills
Microsoft Office
Teamwork
Maintain a centralized repository for all QMS and compliance documents, track branch readiness for ISO audits, monitor non-conformities and CAPAR progress, and ensure all documentation is complete, consistent, and audit-ready.
Act as liaison between HQ and branches for governance, statutory, safety, and compliance matters by tracking certificate & service renewals (DOSH, JKKP, equipment certifications), consolidating safety or incident reports, and monitoring action-plan closure across departments.
Maintain group compliance trackers, follow up with action owners, highlight compliance gaps to management, and support coordination for safety inspections, committee meetings, and audit preparedness.
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