File Management: Maintain and update both electronic and physical filing systems, ensuring all documents are organized and easy to retrieve.
Scheduling and Coordination: Coordinate meetings, appointments, and travel arrangements, ensuring all logistics are handled smoothly.
Follow-up on Client Requests: Track and follow up on customer inquiries, orders, and issues to ensure timely and satisfactory resolution, maintaining strong communication with clients throughout the process.
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Strategic Collaboration: Partner with internal creative teams and external agencies for media buying and high-energy on-ground activations.
Partnership Management: Act as a key liaison for external partners, including mall management, wholesale buyers, other brands, and diverse sales platforms.
Product Rollouts: Lead the marketing execution for new product launches, ensuring every store in our network is ready to wow our customers.
Process Improvement & Cross-Functional Support- Assist in reviewing existing finance, procurement and invoicing workflows to identify administrative gaps, bottlenecks or opportunities for improvement.- Support Finance and Procurement in coordinating information and documentation with other departments where required.- Participate in departmental projects and process improvement initiatives as assigned.- Perform other related duties and assignments that provide relevant exposure to Finance and Procurement operations.
Payroll & Compensation: Administer monthly payroll, allowances, and statutory contributions (EPF, SOCSO, EIS, HRDF).
Training & Development: Work closely with HODs to identify training needs, coordinate in organize training courses, and ensure compliance with HRDC requirements (e.g. Grant approval, claim submission, etc.).
Employee Relations: Assist in grievances handling, disciplinary proceedings, and foster positive workplace culture.
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Policy Knowledge and Communication: Maintain a strong understanding of company policies, rules, and codes of conduct.
Collaboration and Escalation Management: Work closely with internal departments such as Legal, Finance, and Human Resources to handle and resolve compliance issues and escalations efficiently.
Site Visits and Inspections: Carry out on-site visits to investigate compliance concerns and verify reported information when needed.
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Liaise with internal departments, clients, consultants, and business partners when required.
Assist in project coordination and monitor progress of assigned tasks.
Managed private administrative and lifestyle portfolios for the Director, including personal financial obligations, municipal tax submissions (Cukai Tanah & Cukai Pintu), and utility.
Lead & Manage Client Relationships – Build and nurture strong, long-term partnerships with key clients, ensuring high satisfaction and retention.
Drive Sales & Business Growth – Identify opportunities for upselling and cross-selling, develop strategies to achieve revenue targets, and expand our client portfolio.
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Working Hours:Monday–Friday, 8.00 AM – 5.00 PM (1-hour lunch break)
Job Description:Polygon Synergy Ventures (PSV) offers internship opportunities for students seeking hands-on experience in geological sample operations. This role provides structured training and guidance in sample handling, digital documentation, and data management within a professional laboratory environment.
Interns will gain exposure to real industrial workflows, technical procedures, and digital reporting systems used in the oil & gas sector.
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