• Manage and coordinate management's calendar, including meetings, appointments, travel arrangements, and itinerary planning to ensure efficient time management.
• Handle emails, calls, and correspondence on behalf of management when required, ensuring timely and professional communication.
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Conduct in-process quality control checks, including viscosity, pH, and appearance, to ensure finished products meet established standards.
Maintain detailed and accurate production documentation, including batch records, material usage, and equipment logs, in compliance with GMP standards.
Assist in the stocktaking of raw materials, reporting any discrepancies or low stock levels to inventory management.
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Production Mixing
GMP Documentation
Production Machinery Operation
Equipment Troubleshooting
Machine Maintenance
Quality Control
Production Documentation
Raw Material Stocktaking
Explain and set expectations on product and terms and conditions of fibre installation. Be willing to explore and adapt new ways to enhance customer experience and propose ideas to minimize customer complaints.
Ensure all scheduled fibre installations and troubleshooting tasks are completed with minimal return orders, and work with fibre infra partners and installers to resolve any on-ground issues including disputes.
Liaise with partners to secure appointments and resolve on ground issues.
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• Manage and coordinate management's calendar, including meetings, appointments, travel arrangements, and itinerary planning to ensure efficient time management.
• Handle emails, calls, and correspondence on behalf of management when required, ensuring timely and professional communication.
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Handle government applications, submissions, registrations and correspondence, including follow-up with relevant authorities and agencies.
Monitor and coordinate the renewal of company licences, permits and registrations, ensuring deadlines are properly tracked.
Liaise and coordinate with government authorities, suppliers, contractors, consultants and other external parties on administrative and operational matters.
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Meeting Support: Organize agendas, set up board or client meetings, record accurate meeting minutes, and track post-meeting actionable items.
Ad-Hoc Duties: Perform confidential administrative assignments and support special projects as directed by the Director.
Language Proficiency: Fluent in Mandarin and English (both spoken and written) is mandatory to facilitate frequent communication with Mandarin-speaking clients, external vendors, and regional stakeholders.
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Position yourself for leadership in office operations by owning processes and improving small but important systems.
Ready to keep things running smoothly and make a real impact? Join our team working with us at SIS POS SDN BHD, a software company building point-of-sale and retail tools that help small businesses run smarter. We focus on practical solutions that support merchants and local communities across Malaysia.
As an Admin Executive you are the backbone of our day-to-day operations. You will organise office systems, keep accurate records, and support colleagues so product and support teams can focus on customers and delivery.
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