Accounts Team Collaboration: Partner with the accounts department to ensure seamless processing of financial documents, verify invoices, and manage supplier payment cycles.
Calendar & Schedule Management: Manage the Director’s daily agenda, filter meeting requests, and prioritize critical tasks.
Outstation Travel & Logistics: Manage travel arrangements and willingly travel outstation as needed, including driving and transporting the Director, goods, or business associates.
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Maintain proper record of statutory books and updated accordingly.
Drafting and updating database of corporate secretarial precedents.
Duties including prepare documents for company formation, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions, share allotment and/or share transfers, amendments to company constitution for on-going corporate secretarial matters for clients, change of signatories and other statutory records to SSM within the stipulated time frame.
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Maintain proper electronic and physical filing of financial records, prepare accounts payable listings and aging analysis reports, and provide required documentation for internal and external audits.
Handle payables related to import and export activities, assist in reviewing and improving internal financial workflows, and perform other duties as assigned by management.
Review and verify supplier invoices, expense claims, and procurement documents, ensure accuracy and compliance, post entries into the system, and maintain accurate payable records while performing regular supplier reconciliations to resolve discrepancies.
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Handle purchasing of furniture, appliances, and daily necessities, including purchase requests, delivery verification, and inventory control.
Prepare accommodation reports, maintain documentation, and liaise with internal departments, suppliers, and relevant authorities on accommodation-related matters.
Manage all employee accommodation operations, including room allocation, check-in/check-out, and occupancy records for company hostels, guest houses, and rented accommodations.
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