HR Administration
Employee Relations
Recruitment/Talent Acquisition
Onboarding
HRIS Systems
Performance Management
Compliance
English Language
Mandarin
Bahasa Malaysia
Administer Office Operations – Manage office supplies, vendor relationships, facilities maintenance, and coordinate business travel arrangements.
Organize Company Activities – Support the planning and execution of company events, staff engagement activities, and internal communications.
Provide Administrative Support – Work closely with the COO to support daily HR and administrative functions while undertaking ad-hoc assignments to ensure smooth business operations.
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To monitor the progress of deliveries, follow up with drivers and ensure all deliveries are completed according to the planned schedule. To liaise with customers, site supervisors and project personnel regarding delivery schedules, shipment status and operational requirements, and to resolve any delivery-related issues promptly.
To manage and verify operational documents, including Delivery Orders (DO), Delivery Notes (DN), weighbridge tickets and other related documents, ensuring all records are complete and accurate.
To coordinate with the Workshop Department regarding vehicle breakdowns, repairs and maintenance scheduling, and to keep customers informed of any operational delays.
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Negotiation & Savings: Execute cost-saving programs through bulk purchasing, blanket orders, and "Value Engineering" discussions with the Senior Systems Manufacturing Engineer.
Price Variance Tracking: Monitor and report on Purchase Price Variance (PPV), identifying market trends in raw materials (e.g., aluminum, stainless steel) that may impact Mindox Techno's margins.
Terms Optimization: Negotiate favorable payment and delivery terms (Incoterms) to optimize corporate cash flow and reduce logistics liabilities.
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Negotiation & Savings: Execute cost-saving programs through bulk purchasing, blanket orders, and "Value Engineering" discussions with the Senior Systems Manufacturing Engineer.
Price Variance Tracking: Monitor and report on Purchase Price Variance (PPV), identifying market trends in raw materials (e.g., aluminum, stainless steel) that may impact Mindox Techno's margins.
Terms Optimization: Negotiate favorable payment and delivery terms (Incoterms) to optimize corporate cash flow and reduce logistics liabilities.
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Focuses on detailed aspects of the BIM process, such as model accuracy, data integrity, and ensuring all elements of the model meet the required specifications.
Carry out BIM project initial setup including but not limited to project template, Revit family library, title block, CDE and workflows alongside facilitate BIM coordination meeting.
Prepare and maintain BIM documentation such as BIM Execution Plan (BEP), BIM minutes of meeting, BIM presentation report, BIM coordination report, RFI tracking, delay or chronological order of events and BIM timesheet.
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Close collaboration with Warehouse team on activities and execution of vendor decisions
Support the administration, programming incl. documentation and compliance to the guidelines of TRP processes in the area of fulfilment, planning, transportation, BI and master data
Documenting and development of work instruction and workflows for the approved end to end processes for system and business processes along the relevant SCM E2E areas.
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Daily/Weekly task planning as well as update on operational issues.
Participate in team meeting to review KPI and to feedback on any topics.
Minimum Diploma in Warehouse Management, Logistics or Supply Chain Management or a related field and/or the equivalent combination of education and experience
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Manage foreign-worker matters, including recruitment, quota applications, work permits, medical examinations, accommodation, insurance, bank accounts, repatriation and liaison with agents and government authorities.
Handle employee misconduct, grievances, investigations, due inquiries and domestic inquiries while ensuring fair and proper procedures.
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