The position works closely with the Project Manager, consultants, contractors, subcontractors, suppliers, government authorities, and internal departments to facilitate smooth project operations and ensure timely follow-up on project-related matters.
Responsible for coordinating meetings by preparing agendas, presentations and minutes, while also handling and disseminating correspondence, memos and forms as required. In addition, assist the MD and Senior GM with research and follow-up on assigned matters to ensure timely action and completion, as well as provide support in audit-related matters.
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Ensure that the correct procedures and timely processing of documents are carried out on matters pertaining to Sale and Purchase Agreement, loan documentation, sub-sales, billings & collections, vacant possession and other related works including late payment interest, water & electricity deposit, all required statutory reports/listings to local Authorities are prepared & submitted in a timely and accurate manner.
Monitor and follow up with loan solicitor to ensure that the end-financier for progress loan documentation until loan is disbursed within the timeframe.
To ensure a proper filing system is maintained and all information is accurately updated and posted in the system.
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Mandarin speaker will be preferred."We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers."
Comprehensive administrative management: Overall management of all daily administrative affairs of the Johor Bahru factory, including office environment maintenance, asset and equipment management, supplier coordination, and work arrangement and guidance of the administrative team.
Human Resources and Compliance: Responsible for basic human resources work, such as employee file management, attendance statistics, and ensuring that factory operations comply with relevant labor regulations in Malaysia and other local regulatory requirements.
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To monitor the progressive billings, reminders and notice of termination to purchasers/end-financiers in accordance to the terms and conditions of the SPA.
To ensure timely billings, collection of progressive billings and proper handling of loan documentation.
Assist in project launches and others related events when required.
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Carry out HR planning, continuous improvement and enhance the level of services by reviewing and revising the existing HR processes, policies, schemes, standard operating procedures and job descriptions as well as ensuring all daily HR functions are consistent and compliance with the HR policies set.
Responsible for manpower planning initiatives by identifying internal movements or development opportunities for future expansion plans.
Undertakes pro-actively any assignments given by the Management team as and when needed such as revision of Salary and Compensation Scheme, Succession Planning, Job Enrichment and Job Re-designation exercises etc.
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Carry out HR planning, continuous improvement and enhance the level of services by reviewing and revising the existing HR processes, policies, schemes, standard operating procedures and job descriptions as well as ensuring all daily HR functions are consistent and compliance with the HR policies set.
Responsible for manpower planning initiatives by identifying internal movements or development opportunities for future expansion plans.
Undertakes pro-actively any assignments given by the Management team as and when needed such as revision of Salary and Compensation Scheme, Succession Planning, Job Enrichment and Job Re-designation exercises etc.
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