Handle government applications, submissions, registrations and correspondence, including follow-up with relevant authorities and agencies.
Monitor and coordinate the renewal of company licences, permits and registrations, ensuring deadlines are properly tracked.
Liaise and coordinate with government authorities, suppliers, contractors, consultants and other external parties on administrative and operational matters.
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Inventory Management: Monitor and manage inventory levels of essential supplies, including medical supplies, toiletries, and other amenities.
Facility Maintenance Coordination: Report and coordinate with maintenance staff for any facility-related issues to ensure a safe and comfortable environment.
Administrative Support: - Assist the management team with administrative tasks, such as data entry, maintaining client records, and preparing reports.- Assist with preparing documents, forms, invoices, receipts, and other administrative work.- Coordinate appointments, tours, consultations, and visits to the centre.- Maintain updated customer databases and follow up on outstanding enquiries.
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Basic computer skills
including Microsoft Office/Google Workspace.
Fluent in English
Mandarin would be an added advantage.
Comfortable working shifts
weekends
and public holidays when required.
Office Administration
Record Keeping
Scheduling Appointments
Communication Skills
Time Management
Problem Solving
Data Entry
Organizational Skills
Attention to Detail
Good coordination and organisational skills
Able to manage daily operations
Good communication and teamwork
Responsible and detail-oriented
Problem-solving skills
Basic computer and Excel skills
Able to work under pressure
Construction Industry Knowledge
Communication
Reporting
Scheduling
Project Administration
Quantity Surveying Assistant
Document Control
Budget Tracking
Data Entry
Administrative Support
Office Management
Scheduling
Record Keeping
Communication
Data Entry
Time Management
Problem-Solving
Customer Service
Organizational Skills
Organizational Skills
Assist with the preparation and processing of invoices, purchase orders, and other financial documents, liaising with the accounts department as needed.
Support sales activities by preparing sales reports, managing customer inquiries, and coordinating with the sales team to ensure smooth operations.
Manage office supplies inventory, placing orders and ensuring adequate stock levels for daily operations.
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Schedule and coordinate classes, tutor assignments, and student appointments, maintaining an organized calendar and resolving any scheduling conflicts.
Maintain the cleanliness and organization of the tuition centre's reception area, classrooms, and common spaces.
Assist with the preparation of learning materials, handouts, and other administrative documents as required by tutors.
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Computer Literacy
MS Office
Microsoft Excel
Microsoft Powerpoint
Microsoft Outlook
Good Initiative
Strong follow-up skills
Responsible
Well-organized
Strong communication skills
Strong interpersonal skills
CRM (Customer Relationship Management)
Google Workspace
Microsoft Office
Administrative Support
Calendar Management
Communication Skills
Organization Skills
Time Management
Record Keeping
Scheduling Appointments
Scheduling Appointments