To optimize service level and ensure regulatory compliance for all products before shipment
Collaborate closely with Physical Distribution and Transport teams to coordinate order scheduling and transport capacity planning, ensuring timely delivery and optimal logistics execution
Partner with Credit Manager to identify any credit risks and to implement corrective actions.
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To drive all activities relating to customer on-boarding, operational excellence, + customer retention in collaboration with your center of excellence peers + teams.
To drive productivity via engagement activities to create new initiatives focusing on continuous improvement at all times, ensuring all sites meet or exceed their productivity targets.
To contribute information required for tenders/proposals to support closing of new busines
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To trace and validate billing, collection and adjustment transactions and establish the correct outstanding balance by Site ID.
To retrieve, review and maintain supporting documents including tenancy agreements, sales orders, contracts, invoices, payment records and other relevant documents.
To identify root causes of reconciliation differences and recommend appropriate reallocation, adjustment, clearing or write-off.
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Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.
Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
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Ensure that all raw materials comply with policies including allergen management and risk of cross contamination.
Highlight any errors/amend raw materials specifications being submitted by suppliers and make sure they are up to date with any relevant changes.
Challenge suppliers and ensure requests for information/ food safety questions are resolved/ answered promptly within the critical path timescales.
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Liaise with internal and external stakeholders on commercial and contractual matters, ensuring effective communication and timely resolution of issues.
Monitor contract performance, identify contractual and commercial risks, and recommend appropriate mitigation measures to management.
Assist in the management of claims, disputes, warranty matters, and contractual issues, including the preparation of supporting documentation and records.
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Manage post-contract administration, including progress claims, Variation Orders (Vos), Extension of Time (EOT), contractual notices, claims and final accounts.
Monitor contractual obligations, notice periods, submission deadlines and key milestones to minimise the Company's exposure to delay, loss, liquidated damages and contractual penalties.
Monitor project cost, commitments, cash flow, cost-to-complete, commercial risks and profitability against approved targets.
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Assist/Prepare BQ, preambles, approximate quantity cost estimation, preliminary tender estimate and other cost related studies including cost plan analysis.
Assist/Prepare pre and post-contract on-line filing system/matrix and ensure all up-to-date data/documents are stored.
Assist/Prepare Procurement Plan and ensure timely award of subcontracts.
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