Assisting with the coordination of office operations, including ordering office supplies, managing inventory, and ensuring a well-organised work environment
Performing data entry, preparing reports, and other administrative duties as required
Demonstrating a proactive approach to problem-solving and continuously looking for ways to improve efficiency and streamline processes
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Assist in preparing and maintaining Requests for Information (RFIs), site instructions, variation orders, change orders and other project-related records.
Ensure project documents are properly controlled and readily available when required.
Assist with the preparation of project reports, letters, forms and other administrative documents.
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Ensure that all Construction admin operation activities are performed in the most effective and efficient manner. Sets targets for the team members and provide necessary coaching to further optimize performance.
Responsible for the process improvement and enhancement of the Construction admin operations.
Responsible for ensuring that all standards established are adhered to.
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File & System Management: Maintain proper physical and digital filing, supporting documents and ensure records are complete and well-organised.
Timeline & Deadline Tracking: Monitor progress of each files, follow up outstanding items and ensure key timelines are met for smooth project execution.
General Support: Any other duties as assigned by the management.
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Manage the end-to-end process for long-term, emergency charity cases and charity project, including documentation, budget preparation, and coordination of necessary approvals.
Assist in major disaster relief efforts (e.g., fires, floods) by compiling case information, preparing distribution documents, budgets and facilitating swift approvals.
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The JR Admin, Finance & Credit Collection Officer is responsible for ensuring the smooth operation of administrative, financial, and collection functions within the Management Corporation Department. The role involves managing billing, documentation, resident communication, collection activities, and compliance with internal Policy & Procedures