Ensure the training content aligns with regulatory requirements and industry standards when applicable.
Review and update necessary and identify changes and current document revision status. (IATF 16949, ISO 14001 and ISO 45001) - for Human Resource department only.
•Ensure compliance with the Malaysian Employment Act and all applicable labour regulations.
•Manage payroll administration and ensure timely, accurate compliance with statutory contributions, employer tax reporting, and regulatory submissions.
•Manage employee relations, including performance management, disciplinary matters, grievances, and employee welfare.
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Provide guidance on HR policies and procedures, address staff enquiries and concerns in consultation with SEG HR, and act as the key liaison between SIS and SEG HR on HR-related processes and communications.
Maintain proper HR documentation, assist with HR audits, verify staff claims, and manage and monitor staff leave records.
Provide comprehensive administrative and operational support to the Principal, including the coordination of correspondence, meetings, schedules, and action plans.
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Handle disciplinary processes including investigation, documentation and issuance of show cause letters, termination letters and other disciplinary correspondence.
Support and coordinate domestic inquiries and grievance handling where required.
Provide guidance to employees and managers on HR policies, disciplinary procedures and employment-related matters.
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Develop, implement and execute an Onboarding Programme to help new recruits quickly assimilate into the workplace.
Preparing and presenting relevant reports for informed and timely decisions by the Management.
To work closely with line managers in planning and managing employee engagement and welfare activities to establish a positive employer-employee relationship.
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Create employee contracts, complete all required steps, coordinate with the various stakeholders to make an efficient and seamless on-boarding experience
Manage the employee job change process in SuccessFactor and related systems, coordinate with external parties for immigration, relocation, training as required
Administer termination activities, coordinate collection of assets
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High attention to detail with excellent organisational and time management skills
Proficient in Microsoft Excel and Google Workspace
Support the full employee lifecycle, including onboarding, employee changes, offboarding, and maintaining accurate employee records and documentation
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Manage matters related to foreign workers, including maintaining relevant documentation and records, coordinating work permit and employment-related matters, and liaising with relevant parties where required.
Maintain and regularly update the company organizational chart to ensure that employee positions, departments, reporting lines, and organizational structures are accurately reflected.
Prepare and manage documents such as memos, proposal papers, and other documentation related to administrative and human resource matters.
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