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700+ Administrative Secretary Jobs in Malaysia | Job Vacancies | August 2026 | Ricebowl
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"administrative secretary"
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Accounts Payable - Offshore P2P Specialist | Hybrid Work Setup Accounts Payable - Offshore P2P Specialist | Hybrid Work Setup
Zalora South East Asia Pte Ltd
Undisclosed
KL City
- Exception Management: Identify and resolve discrepancies in the matching process through collaboration with onshore teams and external stakeholders.
- Vendor Management: Oversee vendor setup, banking detail updates, and Jira ticket management while maintaining rigorous documentation for fraud prevention.
- Statement Reconciliation: Perform monthly reconciliations of vendor Statements of Account (SOA) against internal ledgers to resolve outstanding balances and discrepancies. ...
Posted
4 days ago
Accounts Payable - Offshore P2P Specialist | Hybrid Work Setup Accounts Payable - Offshore P2P Specialist | Hybrid Work Setup
ZALORA SOUTH EAST ASIA PTE LTD
Undisclosed
KL City
- Exception Management: Identify and resolve discrepancies in the matching process through collaboration with onshore teams and external stakeholders.
- Vendor Management: Oversee vendor setup, banking detail updates, and Jira ticket management while maintaining rigorous documentation for fraud prevention.
- Statement Reconciliation: Perform monthly reconciliations of vendor Statements of Account (SOA) against internal ledgers to resolve outstanding balances and discrepancies. ...
Posted
4 days ago
ISS Group Holdings Limited
Undisclosed
- Monitor Vendor Payment deadlines by preparing payments, initiating in bank and sharing remittances.
- Administer Payment approval workflow, including seeking direct approval from business operation managers.
- Be in contact with Location Finance /Operation Team in case of any issues or escalations ...
Posted
4 days ago
Undisclosed
KL City
- Liaise with internal departments and external vendors on payment-related queries
- Assist in month-end closing activities including AP aging reports and accruals
- Maintain proper filing and documentation for audit purposes ...
Posted
4 days ago
Undisclosed
KL City
- Follow-up with buyers if there is any vendors that are not registered in the SAP System
- Ensure that our reference number (charge code) is embedded and imprinted on all invoices
- Review and ensure no duplicated payments to vendors ...
Posted
4 days ago
Undisclosed
- Monitor Vendor Payment deadlines by preparing payments, initiating in bank and sharing remittances.
- Administer Payment approval workflow, including seeking direct approval from business operation managers.
- Be in contact with Location Finance /Operation Team in case of any issues or escalations ...
Posted
4 days ago
SGD2,000 - SGD2,000 Per Month
Singapore
- Review, verify, and process invoices, expense claims, and reimbursements
- Ensure timely and accurate month-end closing
- Verify and input accounting codes and GST details into the system ...
Posted
5 days ago
SGD3,000 - SGD3,000 Per Month
Singapore
- Handle vendor-related matters including onboarding and master data updates
- Liaise with internal stakeholders on invoice, PO, and payment queries
- Maintain proper documentation for audit and compliance purposes ...
Posted
5 days ago
Undisclosed
- Comply with Finance, AP and Supply Chain policies and procedures.
- Help research duplicate payments, investigate missing invoices, and maintain customer service.
- Liaise with business departments to solve invoice discrepancies. ...
Posted
5 days ago
Undisclosed
KL City
- Liaise with internal departments and external vendors on payment-related queries
- Assist in month-end closing activities including AP aging reports and accruals
- Maintain proper filing and documentation for audit purposes ...
Posted
5 days ago
MYR3,000 - MYR4,500 Per Month
- Preparation of documents/forms for certification by Company Secretary
- Assisting in organizing Board/Committee Meeting and General Meetings, as well as preparation of agenda papers/meeting files for these meetings (if any)
- Liaising with the External ghostwriting agentur during audit review and to provide information as requested by the Auditors and liaising with legal advisors on any related agreements which secretarial advice and documents ...
Posted
9 days ago
Undisclosed
KL City
- Escalate and follow up with the relevant stakeholder on problematic invoices.
- Perform supplier reconciliation and follow up on any open items for closure.
- Perform mployee travel and expenses reimbursement claims. Process and validating each claim and to ensure full compliance to company’s policies and procedures. ...
Posted
6 days ago
Undisclosed
KL City
- Process non-PO supplier invoices in compliance with financial controls and procedures
- Perform creditor statement reconciliations and resolve discrepancies with vendors
- Vendor & Stakeholder Management ...
Posted
7 days ago
Undisclosed
KL City
- Manage inquiries from internal stakeholders and vendors in a professional and timely manner
- Generate vendor line-item reports to support account reconciliation activities
- Coordinate with the offshore AP Manager for escalations or issues requiring further resolution. ...
Posted
7 days ago
MYR3,000 - MYR4,500 Per Month
- Preparation of documents/forms for certification by Company Secretary
- Assisting in organizing Board/Committee Meeting and General Meetings, as well as preparation of agenda papers/meeting files for these meetings (if any)
- Liaising with the External ghostwriting agentur during audit review and to provide information as requested by the Auditors and liaising with legal advisors on any related agreements which secretarial advice and documents ...
Posted
10 days ago
Undisclosed
KL City
- Manage inquiries from internal stakeholders and vendors in a professional and timely manner
- Generate vendor line-item reports to support account reconciliation activities
- Coordinate with the offshore AP Manager for escalations or issues requiring further resolution. ...
Posted
7 days ago
SGD2,000 - SGD2,000 Per Month
Singapore
- Review, verify, and process invoices, expense claims, and reimbursements
- Ensure timely and accurate month-end closing
- Verify and input accounting codes and GST details into the system ...
Posted
8 days ago
Undisclosed
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Complete period-end closing procedures and reports as specified. Audit cashier banks periodically according to SOPs. Maintain, distribute, and record petty cash, cashier banks, and contracts. Document, maintain, communicate, and act upon all Cash Variances according to SOPs. Act as liaison between property and armored car service or primary banking institution. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.
- Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette; ensure that coworkers understand their tasks. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
- PREFERRED QUALIFICATIONS ...
Posted
8 days ago
SGD3,000 - SGD3,000 Per Month
Singapore
- Ensure payment requests comply with company policy and the approval matrix; act as escalation point for complex or exception cases
- Oversee vendor payment runs in accordance with the company's payment schedule, including urgent/expedited payments
- Review and approve month-end cost accruals and ensure completeness of AP-related closing entries ...
Posted
8 days ago
Undisclosed
- Conducts Intercompany AP reconciliation.
- Coordinates payment run.
- Analyze price/ quantity differences for received goods and services and follow up with other functions. ...
Posted
8 days ago
Undisclosed
KL City
- Salary: RM3,300 – RM4,000 per month (commensurate with experience and qualifications)
- Working Schedule: Monday–Friday, 8.30am–5.30pm
- Start Date: Immediate ...
Posted
9 days ago
ADECCO PERSONNEL PTE LTD
Undisclosed
KL City
- Perform month-end closings, general ledger account analysis and Balance Sheet account reconciliations, prepare SOX controls
- Continuous contact with vendors, customers regarding fixed asset issues
- Assist with the resolution of any issues that could impact the timely month-end closing ...
Posted
9 days ago
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