1,200+ Administrative Coordinator Jobs in Malaysia | Job Vacancies | July 2026 | Ricebowl
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"administrative coordinator"
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Manage Alert
SGD4,000 - SGD4,000 Per Month
Singapore
- Maintain vendor contracts and arrange preventative maintenance to reduce downtime
- Support student records administration, data integrity, and reporting (including EduRec updates)
- Prepare detailed reports and ensure confidentiality and accuracy ...
Posted
23 days ago
I-CONSULT TECH PTE. LTD.
SGD720 - SGD720 Per Month
Singapore
- · Maintain a properfiling system for invoices and documents basedon projects.
- · Provide administrative supportand coordinate betweenthe project team and externalcustomers.
- · Perform data entry work to ensurethe accuracy and confidentiality of the information captured in thesystem. ...
Posted
23 days ago
Undisclosed
Singapore
- - process ad hoc servicing items such as change of address etc
- - death claims and maturities
- Manage high-volume and high-priority email communications with accuracy and professionalism in line with training and procedures; ...
Posted
a month ago
SGD4,500 - SGD6,000 Per Month
Singapore
- Excellent communication and interpersonal skills, with the ability to collaborate across departments and communicate effectively with stakeholders at all levels.
- Project management experience, demonstrating the ability to lead cross-functional teams to successful project completion.
- In-depth knowledge of technology areas such as infrastructure and platform services, service management, technology operations. ...
Posted
a month ago
Undisclosed
Singapore
- Coordinate submission and follow up of Purchase Requests related to vendor staffing, renewals and non panel engagements.
- Maintain accurate, complete and audit ready vendor records in the GIC Vendor Management System, ensuring data integrity and alignment with governance standards.
- Act as an operational liaison between business stakeholders, vendors, Procurement, and Finance on vendor administration matters. ...
Posted
23 days ago
Undisclosed
Singapore
- Work closely with the Leads and HR, Learning & Development and leadership programmes for the Administration and Ancillary team;
- Manage the full spectrum of HR operations and services for the Administration and Ancillary team;
- Provide professional advice on the interpretation of HR policies, procedures, legislation, manpower planning relating to the Administration and Ancillary team; ...
Posted
a month ago
Undisclosed
Singapore
- Document workflows, requirements, and implementation steps; ensure solutions are practical and policy-compliant
- Conduct training sessions, workshops, and demos; develop training materials and scenario-based learning resources
- Build AI literacy across user groups and convert common queries into reusable learning content ...
Posted
7 days ago
SGD3,000 - SGD3,000 Per Month
Singapore
- DO will auto posted by NAV, verify discrepancy for selling price, quantity, surcharged, item or any other issues with sales and operation.
- Assist operation on expressway permit, customer site clearance form and any other matters.
- Handle customer queries. ...
Posted
a month ago
Geylang East Home For The Aged
SGD3,000 - SGD3,000 Per Month
Singapore
- Schedule and monitor maintenance activities to ensure optimal efficiency, safety, and asset lifespan.
- Track warranties, service schedules, and condition of facilities and equipment.
- Manage external vendors and service providers (e.g. pest control, food suppliers, contractors). ...
Posted
a month ago
TALENTVIS SINGAPORE PTE. LTD.
SGD3,300 - SGD3,300 Per Month
Singapore
- Build and maintain positive relationships with customers to enhance client retention and satisfaction
- Utilize Microsoft Office tools to create documents, presentations, and spreadsheets that support marketing and sales activities
- Collaborate effectively within the team to achieve shared goals and deliverables ...
Posted
a month ago
SGD2,300 - SGD2,800 Per Month
Jurong East, Jurong West
- Assist the sales team in the preparation of proposals, quotes, contracts, and sales reports.
- Maintain and update sales documentation, including invoices, contracts, and client information.
- Handle customer inquiries via email, phone, or in person, providing information about products and services. ...
Posted
11 days ago
Undisclosed
Singapore
- Prepare emails, meeting minutes, reports, and operational updates
- Maintain documentation, trackers, filing systems, and ERP-related records
- Support scheduling, meeting coordination, and administrative tasks ...
Posted
a month ago
Undisclosed
Malaysia
- Keep the team informed about new orders and the allocation of the sales orders with the productions teams.
- Answer and direct phone calls in a polite and professional manner.
- Manage and organize office files, documents, and records, including the invoicing. ...
Posted
a month ago
MCKIN TALENT SOLUTIONS PTE. LTD.
SGD3,200 - SGD4,100 Per Month
Orchard
- Keep the organisation's filing systems impeccable so that important documents and records are always readily accessible
- Collect, organise, and analyse data that fuels smarter reporting and more confident management decision-making across the business
- Maintain databases, spreadsheets, and internal reports that teams across the organisation rely on every single day ...
Posted
a month ago
Mckin Talent Solutions Pte. Ltd.
SGD3,200 - SGD4,100 Per Month
Orchard
- Keep the organisation's filing systems impeccable so that important documents and records are always readily accessible
- Collect, organise, and analyse data that fuels smarter reporting and more confident management decision-making across the business
- Maintain databases, spreadsheets, and internal reports that teams across the organisation rely on every single day ...
Posted
a month ago
SGD2,800 - SGD4,000 Per Month
Singapore
- Verify progress claims, invoices, and payment certifications.
- Monitor project costs and budgets.
- Prepare variation orders (VO), cost analysis, and project reports. ...
Posted
12 days ago
Senior Executive - Assistant Manager (Support - Patient Operations – Health Information Management Services), Eastern General Hospital Planning Office Senior Executive - Assistant Manager (Support - Patient Operations – Health Information Management Services), Eastern General Hospital Planning Office
SINGAPORE HEALTH SERVICES PTE LTD
SGD3,500 - SGD3,500 Per Month
Singapore
- Possess excellent communication and interpersonal skills with the ability to engage various stakeholders in a fluid environment and a growing organisation with multi-generational staff
- Teamplayer, highly motivated and action-oriented with excellent planning, analytical and critical thinking skills
- Ability to work independently and under pressure, adapt to change and manage challenges in a fast-paced healthcare environment ...
Posted
19 days ago
Undisclosed
Malaysia
- Keep the team informed about new orders and the allocation of the sales orders with the productions teams.
- Answer and direct phone calls in a polite and professional manner.
- Manage and organize office files, documents, and records, including the invoicing. ...
Posted
a month ago
HYPERSCAL SOLUTIONS PTE. LTD.
SGD2,900 - SGD2,900 Per Month
Singapore
- Maintain proper documentation and liaise with Finance to ensure timely processing and audit readiness.
- Administrative Operations
- Manage onboarding administration, claims processing, and documentation filing. ...
Posted
25 days ago
SGD2,500 - SGD2,500 Per Month
Singapore
- Track and follow up on action items and deliverables to support project progress and stakeholder alignment
- Monitor project budgets by processing invoices and tracking resource allocation to ensure financial control
- Manage multiple administrative tasks and maintain documentation efficiently to support offshore operations ...
Posted
a month ago
ICT Executive-Assistant (Up to $4800) Cyber Security sector ICT Executive-Assistant (Up to $4800) Cyber Security sector
GEMS PARTNERS NETWORK PTE. LTD.
SGD3,000 - SGD3,000 Per Month
Singapore
- · Network and Infrastructure:
- o general upgrades, changes, maintenance, and relocations.
- o network, server, server cluster administrations and security. ...
Posted
a month ago
Senior Executive-Assistant Manager (Global Health Office) Senior Executive-Assistant Manager (Global Health Office)
NATIONAL UNIVERSITY OF SINGAPORE
SGD4,000 - SGD4,000 Per Month
Singapore
- Duties & Responsibilities- PA to Vice Dean (Global Health)o Calendar managemento Meetings Arrangementso Travel Arrangements- Organise visits from external parties to SSHSPH, seminars and eventso Main point of contact and organiser for incoming visits. Tasks may include room booking, discussion and distribution of agenda, liaising with external counterparts (usually from outside Singapore), booking/arranging of refreshments, and other relevant duties.o Coordinating outgoing visits of School delegations to overseas collaborators.o Main point of contact and organiser for Global Health Seminars and events. Tasks may include creation of EDMs, liaising with stakeholders for publicity, speaker management, collating slides, managing registrations, venue booking, drafting Event Rundown, and other relevant duties,o Managing larger events where required, including invitation letters for invited participants, travel arrangements for guests where required, event support on the day, etc.o Financial arrangements for events and visits (working with contractors/suppliers, liaising with Finance to pay invoices, financial support for guests if applicable, withholding tax).- Communications:o Coordinate GHO social media presence (LinkedIn) and website, in collaboration with relevant colleagues. This will include keeping an overview of what is posted, coordinating content from multiple parties, and also writing own content; while this is not a full-on marketing and social media role, understanding and knowledge of social media or willingness to learn are desirable.o Working with visuals to prepare EDMs, slides, web contento Handle GHO shared mailbox: sharing communications within School and externally, and handling external queries by replying or involving relevant colleagues.- Internal:o Organise team meetings, quarterly PIs meetings, other meetings as the need arises.o Actively participate and contribute to team meetingso Write minutes of meetings where requiredo Tracking of Global Health activity across the School- Administrationo Administrative tasks and financial arrangements in support of other team initiatives where required (e.g. payments, reimbursements, procurement etc. as relevant and as directed by GHO Manager)o Work closely with other offices in the School (e.g. Finance, Communications & Events) to take forward relevant taskso Any other duties relevant to team’s initiatives as directed by VDGH and GHO Manager
- Please include a cover letter in your application, detailing your interest in this role and your skills and experiences that are relevant to this role. Applications without a cover letter, or with AI-generated cover letter, will not be considered.
- - Possesses a Bachelor’s degree and at least 2 years of relevant administrative work experience- Experience of organising meetings, seminars and events, online and in-person- Strong administrative skills, highly organised and a great coordinator, able to work across diverse tasks and where information is coming from multiple parties- Comfortable with admin/routine tasks but also with working proactively and exercising judgment in non-standard situations, using the available information to take forward tasks independently- Able to work in ambiguity and in a fast-paced environment with changeable and competing priorities- Great communication skills in English, including written communication skills. Able to summarise content and present it in slides, and web/media content- Comfortable working internationally and communicating with people from different cultures and different language background- A good team player who is self-motivated and well-organised with the ability to work well under pressure and with tight deadlines, and possesses a positive and collaborative attitude- IT/System savvy and proficient in Microsoft Office Applications; experience with NUS system is an advantage.- Experience or interest in public health/global health is also an advantage.- Willingness to travel occasionally within the region and internationally, as required.
Posted
20 days ago
Senior Executive-Assistant Manager (Global Health Office) Senior Executive-Assistant Manager (Global Health Office)
National University Of Singapore
Undisclosed
Singapore
- Internal:
- Administration
- Possesses a Bachelor’s degree and at least 2 years of relevant administrative work experience ...
Posted
20 days ago
Sundart Holdings Limited
Undisclosed
Kwun Tong
- Able to proficiently coordinate with the Architect, Designers and the relevant parties
- To liaise and work closely with Hong Kong and Shenzhen drawing team, BIM team and sub-contractor
- Responsible, good communication and work hard ...
Posted
22 days ago
Undisclosed
Hong Kong
- 符合語文能力要求，即在中學文憑試或中學會考中文科和英文科考獲第 2 級或以上成績，或具備同等成績
- 具備良好中英文書寫及流利的口語能力
- 具備有關工作經驗及曾於學校服務者優先 ...
Posted
22 days ago
SGD2,800 - SGD2,800 Per Month
Singapore
- Verify progress claims, invoices, and payment certifications.
- Monitor project costs and budgets.
- Prepare variation orders (VO), cost analysis, and project reports. ...
Posted
15 days ago
Senior - Assistant Manager, Allied Health Admin(9868) - Alexandra Hospital Senior - Assistant Manager, Allied Health Admin(9868) - Alexandra Hospital
NATIONAL UNIVERSITY HEALTH SYSTEM PTE. LTD.
SGD4,560 - SGD4,560 Per Month
Singapore
- Monitors utilisation rates of services and drives initiatives to improve utilisation of resources.
- Manage risk and audit matters for assigned allied health departments.
- Track, monitor and make recommendations to department KPIs and quality indicators for continuous improvements of services delivered for assigned department Contribute to the strategic evolution of departments’ systems and applications on cloud storages, leveraging Synapxe/private solutions to optimize service provision and achieve long term cost-effectiveness. ...
Posted
a month ago
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