Employee Relations & Support: Acting as a liaison between employees and management, responding to inquiries regarding policies, and facilitating employee welfare.
Compliance & Reporting: Ensuring compliance with local labor laws (e.g., EPF, SOCSO in Malaysia), preparing HR reports, and facilitating government-related documentation.
Proficiency in administrative duties: Microsoft Office (Word, Excel, PowerPoint) and HR databases.
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Performs a variety of diversified duties which may include filing, photocopying, document preparation (proofreading, letters, PowerPoint, etc.), faxing, sorting and delivering mail, ordering supplies, and other activities.
May resolve reconciliation issues.
Creates, sends, tracks, records and saves department documents for auditing.
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Provide general office administrative support, including but not limited to involvement in office equipment maintenance & renovation, replenishing stock for stationery and pantry refreshment, as well as any other ad-hoc assignments as and when necessary.
Liaison with DBP on sales matters, orders and delivery
Liaison with ILS (our outsourced logistics provider) forwarding during shipment arrival, port clearance until container unloading at the ILS warehouse.
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Assist in billing and budget tracking, maintaining accuracy and compliance with University financial policies.
Support procurement processes, including purchase requisitions, vendor coordination, and payment processing
Assist in the administration of grants, including tracking of grant utilisation, preparation of supporting documentation, and coordination with relevant stakeholders for reporting and audits.
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Data Entry: Maintain up-to-date and accurate financial records in our accounting software ([e.g., QuickBooks, Xero, Sage]).
Record Keeping: Maintain a secure, organized digital and physical filing system for all financial and legal documents.
Office Support: Handle miscellaneous administrative tasks as needed, such as sorting mail, ordering office supplies, or assisting with basic HR paperwork.
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