Maintain a centralized repository for all QMS and compliance documents, track branch readiness for ISO audits, monitor non-conformities and CAPAR progress, and ensure all documentation is complete, consistent, and audit-ready.
Act as liaison between HQ and branches for governance, statutory, safety, and compliance matters by tracking certificate & service renewals (DOSH, JKKP, equipment certifications), consolidating safety or incident reports, and monitoring action-plan closure across departments.
Maintain group compliance trackers, follow up with action owners, highlight compliance gaps to management, and support coordination for safety inspections, committee meetings, and audit preparedness.
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Maintain and update master files for all EHS documents, including Risk Assessments, Permit-to-Work (PTW), Toolbox Meeting (TBM) records, training records, Safety Data Sheets (SDS), and related documents;
Support the preparation, submission, and tracking of PTW applications and their validity; initiate renewals and approvals prior to expiry;
Assist the EHS team in organizing safety campaigns, daily/weekly/monthly inspections, training sessions, and toolbox meetings;
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Assisting the health and safety manager with implementation of Safety Plans, Training Plans, Safety Meetings, Audits & Inspections, Investigations and other related tasks in the plants including contractor pre-qualification and renewal of ESH equipment contracts. Assessing the levels of noise, illumination, heat or harmful or hazardous substances in the workplace and the exposure levels of persons at work therein
Supporting Incident investigations, dangerous occurrence or occupational disease that occurred within the workplace
Identifying and assessing any foreseeable risk arising from the workplace or work processes, providing timely input in the Risk Analysis and by providing measures to minimize/eliminate them
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Advise the unit as the subject matter expert on safety matters
Ensure that safety appointment holders and conducting bodies are certified, qualified, and adhere to safety requirements and best practices with proper documentation in place
Verify that camp infrastructure passes the necessary technical certification and compliance checksChallenge(s)
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