Process incoming and outgoing shipments, verifying quantities and ensuring proper documentation for inventory control purposes.
Communicate effectively with Mandarin-speaking suppliers and customers regarding invoicing and inventory matters, resolving queries and providing support as needed.
Utilize inhouse software to create and maintain invoices, inventory levels, and related data, generating reports as required.
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Communicate effectively with internal departments to address invoice-related inquiries, resolve payment issues, and ensure smooth processing of transactions.
Identify and escalate any potential issues or discrepancies in invoices or payment processes to the appropriate supervisor or manager for resolution.
Process and verify invoices for accuracy, ensuring correct pricing, quantities, and discounts are applied in accordance with company policies and procedures.
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Continuously monitor the quality and yield of the operations and take corrective and preventive actions to ensure conformance.
To ensure that all necessary fixtures, tools and related items for initial run are correctly set-up, using the given tool list.
Support test cuts on new project (FA) and initial run parts. Ensure the correct NC program, Jigs fixture, Tools list and tool table are properly loaded at the appropriate machine to produce the correct part before the start production.
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Maintain proper accounting records and coordinate with external auditors, tax agents, and company secretary.
Audit, review, and monitor daily financial data within the ERP Production Module (verifying work order settlements, actual material consumption costs, and manufacturing variance analysis).
Handle inventory valuation accounting, product costing, and system ledger reconciliations within the Warehouse/Inventory Module to ensure correct asset valuation (No physical warehouse management required).
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Financial Records ManagementMaintain accurate and up-to-date general ledger records, ensuring all transactions are properly recorded, classified, and reconciled in line with accounting standards.
Cost & Expense ControlReview employee claims and operational expenses, ensuring compliance with internal policies while supporting cost-efficiency initiatives.
Financial Reporting & InsightsAssist in preparing timely financial reports (P&L, Balance Sheet, Cash Flow), providing insights to support management decisions in pricing, inventory, and trading margins.
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Handling basic bookkeeping tasks, such as preparing cheque/payment instructions and vouchers, issuing invoices, updating schedules/records, and managing Account Payable (AP) and Account Receivable (AR).
Provide secretarial and administrative duties to Directors.
Manages administrative, operational, and maintenance tasks for residential or commercial property. Key duties include coordinating tenant inquiries, overseeing repairs & utility bills, and managing property listings.
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