Responsible for monitoring slow-moving, obsolete, and excess inventory items to minimize wastage and unnecessary costs.
Coordinate closely with the project, warehouse, finance, and operations teams regarding material requirements and ensure timely delivery of materials based on operational and project schedules.
Maintaining accurate inventory and purchasing documentation and preparing inventory and procurement reports for management review and decision-making purposes.
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Organize and maintain proper document filing systems
About the role
We are seeking an enthusiastic and organised Inventory Intern to join our team at AYS Ventures Berhad in Klang, Selangor. This is Internship opportunity where you will provide general administrative support and contribute to the smooth running of our office operations.
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Execute a thorough feasibility study on opportunities and potential implementation of automation systems in the PJ warehouse, encompassing Finish Goods, Crude Material, and Spare Parts/Supplies warehouses via digital solutions.
Supports the preparation of image learning for Tire Identification system in Finish Goods Warehouse
Contribute significantly to the development and publication of standard manuals, work instructions, and essential documentation for process requirements.
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Automation Roadmap: Assist the Manager in identifying manual "logic" in regional reporting and translating it into technical requirements for IT to automate.
Dashboard Ownership: Own the accuracy of regional trade dashboards, ensuring that the "story" behind the numbers is visible and accurate for management.
Exception Management: Refine the "management by exception" process, training the team to flag only high-risk anomalies rather than manually checking routine transactions.
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Build, lead, and develop a high-performing National Airfreight Perishables Team, fostering accountability, collaboration, and capability in line with the KN Roadmap and RACI framework.
Ensure operational excellence, partnering closely with Corporate Airfreight, Perishables Management, and cross-functional stakeholders to deliver service reliability and quality.
Recruit, coach, and motivate talent (in alignment with Corporate dotted-line management) to strengthen bench strength and long-term product expertise.
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Build and grow high performing teams: acquire, develop, engage and retain extraordinary Talent. Set clear performance expectations and create a culture of empowerment and accountability to achieve results.
Deliver business results through insight and action: identify key insights and take fast, focused action to grow productivity and performance.
Lead change through positivity and a growth mindset: inspire a shared vision and purpose; influence thinking and behaviors of others through partnership and collaboration.
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Track and review all spares requirements from all sources (eg: Modification Action Form (MAF), Engineering Notes (EN), Airworthiness Directive Special Inspection (ADSI/SI), Carry Forwards (CFWD), Preload Bill of Material (BOMs), Pre-Service Mod (PSM), Hard/Soft-life, etc), reviewing past trends and future demands, to ensure timely availability of spares
To inform purchasing team to cancel Purchasing Orders (PO) for requirements that are cancelled
Review frequent robbed spares from aircraft in hangars. Monitoring of frequent robbed items
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Drive simplicity by standardizing the assigned R2R / FRA processes by increasing Finance Core convergence, and by developing tools and processes for constant quality and efficiency improvements; strategize with global process owners on process rollouts
Improve and optimize the monthly closing and reporting processes, including additional controls and checks, standardization, minimization of manual adjustments, automations, etc.
Be responsible for compliance with AMA and AFCM
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Drive automation, digital transformation, and process optimisation by analysing workflows, leading improvement projects, and training teams on new tools.
Strengthen audit readiness and internal controls by preparing audit documentation, enhancing SOPs and governance, and conducting spot‑check audits.
Lead master data governance and cross‑functional collaboration, standardising material data, mentoring team members, partnering with key stakeholders, and supporting strategic initiatives.
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All-Rounder Excellence: Leading by example on the floor—this includes professional waitressing, jumping behind the bar for Barista work, and handling our premium pastry displays.
Team Support: Training junior staff and maintaining a positive, high-standard team culture.
The All-Rounder: You have a solid background in F&B and are comfortable switching between service, coffee-making, and administrative tasks.
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